Banking Mail Clerk

BeachHead Inc.; Brampton; On-site; CAD 23,000 - 26,000; Full time

Job summary

BeachHead Inc. seeks a Banking Mail Clerk to support filing and digitization in a busy branch. You will organize, scan, and convert paper documents into digital formats, using MS Outlook, Teams, and Excel with precision.

The role emphasizes meticulous attention to detail, independent work, and clear communication as you handle sensitive information and maintain compliant records within a banking environment.

Qualifications

• Minimum of 2 years of professional work experience.
• Strong proficiency with MS Outlook, Teams, and Excel.
• Comfortable operating photocopiers and scanners.
• Highly organized with excellent attention to detail.
• Ability to work independently and efficiently.
• Good communication skills, both verbal and written.

Responsibilities

• Support document filing and digitization processes at the branch.
• Prepare paper documents for digitization, ensuring they are correctly organized.
• Operate photocopiers and scanners to convert paper documents into digital formats.
• Review digitally filed documents to confirm accuracy and completeness.
• Securely manage and store files according to branch protocols.
• Provide regular updates to management via email and phone.
• Adhere to health and safety standards, including wearing a face mask when operating in open areas.
• Comply with privacy policies and employee conduct rules.
• Demonstrate flexibility to support a variety of initiatives in a dynamic environment.
• Communicate timely updates on issues, risks, or other points of interest to the team.

Tools

MS Outlook

MS Teams

Excel

Photocopiers/Scanners

Job description

Are you an organized professional with a keen eye for detail?

Working with one of our top financial clients, this role calls for aBanking Mail Clerk. This position involves supporting document filing and digitization processes in a busy branch environment, requiring meticulous attention to detail, strong organizational skills, and proficiency with digital scanners and MS Office tools. The role offers opportunities to collaborate with internal teams and gain valuable experience within a leading financial institution.

Pay rate range (CAD): $17.60/hr – $19.10/hr

Responsibilities

• Support document filing and digitization processes at the branch.
• Prepare paper documents for digitization, ensuring they are correctly organized.
• Operate photocopiers and scanners to convert paper documents into digital formats.
• Review digitally filed documents to confirm accuracy and completeness.
• Securely manage and store files according to branch protocols.
• Provide regular updates to management via email and phone.
• Adhere to health and safety standards, including wearing a face mask when operating in open areas.
• Comply with privacy policies and employee conduct rules.
• Demonstrate flexibility to support a variety of initiatives in a dynamic environment.
• Communicate timely updates on issues, risks, or other points of interest to the team.

Desired Skill-Set

• Minimum of 2 years of professional work experience.
• Strong proficiency with MS Outlook, Teams, and Excel.
• Comfortable operating photocopiers and scanners.
• Highly organized with excellent attention to detail.
• Ability to work independently and efficiently.
• Good communication skills, both verbal and written.

Nice to Have

• Document filing experience.
• Experience working in a back-office environment.
• Familiarity with health and safety policies in a workplace setting.
• Prior experience working within financial or banking environments.

BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.