Automotive Service Advisor

A-Apollo Windows & Doors; Calgary; On-site; CAD 45,000 - 65,000; Full time

Job summary

A-Apollo Windows & Doors is seeking an Automotive Service Advisor to serve as the main liaison between customers and the service department. You will greet customers, assess vehicle service needs, prepare estimates, and ensure a smooth service experience from check-in to delivery.

The role emphasizes building customer trust, driving service revenue, and maintaining high satisfaction in a fast-paced team environment.

Qualifications

• High school diploma or equivalent; automotive certification preferred.
• Experience as Automotive Service Advisor or related role.
• Strong customer service and communication skills.
• Ability to explain automotive information in plain language.
• Organized with good time management in a fast-paced team.

Responsibilities

• Greet customers promptly and professionally.
• Listen to concerns and document vehicle issues accurately.
• Recommend maintenance and repairs per manufacturer guidelines.
• Prepare detailed service estimates and obtain approvals.
• Open/close repair orders and ensure accurate billing.
• Coordinate workflow between technicians and parts.
• Keep customers informed about status and delays.
• Explain completed work, invoices, and warranties at delivery.
• Handle complaints and resolve issues efficiently.
• Promote maintenance services and upsell when appropriate.
• Ensure compliance with dealership policies and standards.

Skills

Customer service

Communication

Explain technical information

Organizational skills

Time management

Team player

Upselling

Sales mindset

Ethical upselling

Education

High school diploma or equivalent

Automotive certification

Job description

Job Summary

The Automotive Service Advisor serves as the main liaison between customers and the service department. This role involves greeting customers, assessing vehicle service needs, preparing repair estimates, and ensuring a smooth service experience from check-in to vehicle delivery. The Service Advisor is responsible for building customer trust, driving service revenue, and maintaining high customer satisfaction.

Key Responsibilities

• Greet customers promptly and professionally upon arrival.
• Listen to customer concerns and accurately document vehicle issues.
• Recommend maintenance and repair services based on vehicle condition and manufacturer guidelines.
• Prepare detailed service estimates and obtain customer approvals.
• Open and close repair orders and ensure accurate billing.
• Coordinate workflow between technicians and parts department.
• Keep customers informed about repair status, delays, and additional repairs.
• Explain completed work, invoices, and warranty coverage at vehicle delivery.
• Handle customer complaints and resolve issues efficiently.
• Promote maintenance services and upsell when appropriate.
• Ensure compliance with dealership policies and manufacturer standards.

Qualifications & Skills

• High school diploma or equivalent (automotive certification preferred).
• Previous experience as an Automotive Service Advisor or related role.
• Strong customer service and communication skills.
• Ability to explain technical automotive information in plain language.
• Excellent organizational and time-management skills.
• Ability to work in a fast-paced, team-oriented environment.
• Sales-oriented mindset with ethical upselling practices.

Preferred Experience

• Experience working in a dealership or independent automotive service center.
• Knowledge of automotive repair procedures and maintenance schedules.
• Familiarity with warranty processing and manufacturer service programs.

Performance Metrics (KPIs)

• Customer Satisfaction Index (CSI) scores.
• Repair Order (RO) count and average RO value.
• Service department revenue growth.
• Comeback and warranty claim accuracy.

Compensation

• Base Pay + Commission.