Associate Customer Service- Contract

Westlake Management Services; Vaughan; On-site; CAD 50,000 - 65,000; Full time

Job summary

Westlake Management Services in Vaughan, Canada is seeking an experienced Inside Sales/Order Processor to manage the end-to-end order lifecycle. You will input orders in JDE, quote pricing, and coordinate with Sales and Supply Chain to keep customers informed about status, shipping, and delivery terms.

Responsibilities include handling customer inquiries via phone, fax, and email, maintaining accurate files and SOX-compliant documentation, and updating price books and terms as required.

Qualifications

• 5-7 years of Inside Sales/Customer Service experience in manufacturing.
• Post-secondary education in business management or equivalent.
• Experience with JDE or SAP ERP systems.

Responsibilities

• Process and input orders into JDE with pricing and terms.
• Communicate shipment schedules and updates to customers.
• Maintain files and SOX compliance documentation.
• Coordinate with internal supply chain and Sales for status updates.
• Handle customer inquiries via phone, fax, email.

Skills

Order processing

Customer service

Communication

Attention to detail

Education

Post-secondary education in business management or equivalent

Tools

JDE

SAP

Job description

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate.

Position Summary:

Responsible for the processing and tracking of orders received via phone, fax, EDI or mail. Communicates required shipment and delivery schedules to our customers by serving as a liaison with internal departments. Handles all customer inquiries via phone, fax, email etc. regarding shipment tracing, shortages, overages, quality late shipments, etc. Processes all documentation required and maintains files in accordance with SOX compliance and departmental policies.

Duties and Responsibilities:

• Accurately manages the order inputting process into JDE as it relates to prices, terms of sale, product, quantity, ship to- sold to and customer's special instructions, etc. Completes all necessary paperwork required per sales orders. Maintains system accuracy on all sales orders and back orders to reflect reality of ship dates and if changes occur enters appropriate reason code.
• Participates with Customer Service Team to maintain call service standards
• Ensures SOX compliance process processes are followed and necessary documents are verified and kept on file as needed. Maintains customer files including pricing data, payment and delivery terms, vendor control maintenance sheets, sample requests, etc.
• Works with internal supply chain departments to keep customers updated as to their order status if changes occur in a pro-active manner. Also ensures product knowledge stays up to date on current and future products.
• May coordinate truck delivers at certain locations with Traffic department.
• Coordinates returned goods from customer with Sales Representative / manager's approval. Completes all product returns or invoice adjustments in a timely manner ensuring accurate reason codes are applied in JDE and appropriate forms and completed per department process.
• Maintains daily contact with Sales Representative regarding pricing inquires, discrepancies on customer's purchase orders and updates on customer order status
• Participates in inventory counts as required.
• Maintains up to date price books and initiates all prices increases and ensures they are implemented in the invoicing system as assigned.
• Initiates outgoing calls to current and prospective customers to maximize weekly order file. Reports competitive activities to Sales team and processes requests for samples.

Education and Certifications:

• 5-7 years of Inside Sales/Customer Service experience. Preferably in a manufacturing environment.
• Post-secondary education in business management or equivalent field of study preferred.
• JDE or other mainline ERP such as SAP.

Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.

If you are an active Westlake employee (or an employee of any Westlake affiliates), please do not apply here. You will apply via the Jobs Hub application in Workday.