Office Manager

Altis Technology; Oakville; Hybrid; CAD 50,000 - 70,000; Full time

Benefits offered by this job

Free on-site parking

Training opportunities

Job summary

Altis Technology in Oakville, Ontario, is seeking an Office Manager for a 3-month contract with a strong probability of permanency. The role requires hybrid work with minimum three days on-site and on-site parking.

You will manage facilities, fleet, and provide broad administrative support in a collaborative environment. You will work alongside another Office Manager, support IT coordination, vendors, and workplace initiatives, and help with onboarding, travel, and expense workflows.

Qualifications

• 2+ years of office management or coordination experience in a corporate setting.
• Proactive, can-do mindset with willingness to take on multiple roles.
• Strong organizational skills and attention to detail to manage shifting priorities.
• Excellent interpersonal and communication skills with a collaborative approach.
• Comfort coordinating with employees, vendors, and cross-functional teams.
• Experience with facilities, fleet, administrative, or workplace operations is an asset.
• Familiarity with SAP or Concur is an asset.

Responsibilities

• Support facility operations, including vendors, maintenance, supplies, and workspace readiness.
• Coordinate fleet administration, vehicle setup, insurance information, assignments, maintenance, and related docs.
• Assist with employee onboarding and offboarding, including IT equipment coordination.
• Provide administrative and project support to Office Manager and Country Director.
• Assist with travel, expenses, purchasing, invoices, events, and other priorities as needed.
• Collaborate with vendors, employees, HR, Finance, Purchasing, IT, and other internal partners.

Skills

Office management

Organizational skills

Communication

Cross-functional collaboration

Vendor coordination

Tools

SAP

Concur

Job description

Location: Oakville, ON, Hybrid, minimum 3 days on-site, free on-site parking
Language: Strong written and spoken English communication skills
Duration: 3-month contract, with a strong possibility of becoming permanent
Background Check Requirement: Criminal record check and professional references required

About the Opportunity

Were hiring an Office Manager to join an established organization with a collaborative workplace culture and a strong focus on teamwork. With the business growing and priorities evolving, this newly added support role is ideal for someone who enjoys variety, takes initiative, and is comfortable stepping in wherever support is needed.

Youll work alongside another Office Manager, sharing responsibilities across facilities, fleet administration, employee support, IT coordination, vendors, and workplace initiatives. Your primary focus will likely be facilities and fleet coordination, while providing broader support as needs shift.

Whats In It for You

Join a welcoming team where collaboration and a positive attitude matter. Youll gain exposure to a broad range of office operations, learn directly from an experienced Office Manager, and have opportunities to take on new responsibilities as you grow. Training is available for many of the roles processes and system.

Your Responsibilities

• Youll support facility operations, including vendors, maintenance, renovations, supplies, and general workplace readiness.
• Youll coordinate fleet administration, including employee vehicle setup, insurance information, assignments, maintenance, fuel cards, rentals, and related documentation.
• Youll assist with employee onboarding and offboarding, including coordinating computers, headsets, mobile devices, and other workplace equipment.
• Youll provide administrative and project support to the Office Manager and Country Director.
• Youll pitch in with travel and expense processes, purchasing, invoices, workplace events, and other operational priorities as needed.
• Youll collaborate with vendors, employees, HR, Finance, Purchasing, IT, and other internal partners.

Skills and Qualifications

• 2+ years of office management, office coordination/management, or similar experience in a corporate office environment.
• A proactive, go-getter mindset with a genuine willingness to jump in, learn, and wear multiple hats.
• Strong organization and follow-through, with the ability to manage changing priorities without losing sight of details.
• Excellent interpersonal and communication skills, with a friendly, collaborative approach.
• Comfort coordinating with employees, vendors, and cross-functional teams.
• Experience with facilities, fleet, administrative, or workplace operations is an asset.
• Familiarity with SAP or Concur is an asset.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.