AR & Billing Specialist for Projects & ERP (Calgary)

Vertex Resource Group Ltd.; Calgary; Presencial; CAD 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Comprehensive benefit package

Descripción de la vacante

Vertex Resource Group Ltd. is seeking a full-time Office-based Project Administrator in Calgary, Alberta.

The successful candidate will provide accounting and administrative support, ensuring accurate invoicing, data processing, ERP project setup, and billing term configuration, reporting to the Manager – Financial System - Consulting. Ideal applicants have 1–5 years accounting experience (AP/AR/Billing), strong attention to detail, good communication, and proficiency with MS Office; Deltek

Formación

• Minimum 1-5 years of Accounting (AP/AR/Billing) knowledge.
• Understanding in: Oil & Gas, project coding, setup and maintenance of client/vendor files is an asset.
• Strong attention to detail.
• Strong communication skills.
• Working knowledge of MS Office with proficiency in Microsoft Excel and Nitro Pro.
• Strong time management, organizational and team skills.
• Strong multi-tasking skills with an ability to prioritize work and effectively meet deadlines.
• Strong interpersonal skills.
• Ability to work in a fast-paced environment.
• Experience Invoice submission platforms.
• Deltek Vantagepoint Accounting software experience is an asset.

Responsabilidades

• Coordinate project setup and structure in collaboration with project managers, ensuring alignment with management direction and internal systems such as Vantagepoint.
• Communicate with project managers and field team members to ensure accurate timesheet submissions and proper use of project and expense codes in accordance with rate tables.
• Prepare and support invoice creation, ensuring accuracy and consistency with project and contractual information prior to submission.
• Submit client invoices through various systems and platforms (e.g., OpenInvoice, Pandell, Ariba), ensuring compliance with client billing requirements and approval workflows.
• Respond to internal and external inquiries, providing administrative and operational support related to project documentation, reporting, and system data integrity.
• Provide backup support to other project administrators during absences to ensure continuity of operations.
• Processing of full cycle accounts receivable/accounts payable.
• Communication with project managers.
• Manage Work-in-Progress (WIP) in coordination with project managers.
• Communicating with clients to ensure outstanding balances are acknowledged.
• Management and resolution of delinquent accounts receivable.
• Ensuring data is available and appropriately maintained.
• Preparing project focused reports as requested.
• Other duties relating to the day to day operations.

Conocimientos

Accounting knowledge (AP/AR/Billing)

Attention to detail

Strong communication skills

Time management

Organizational skills

Teamwork

Multitasking

Ability to work in fast-paced env

Invoice submission platforms

Herramientas

MS Excel

Nitro Pro

Deltek Vantagepoint

OpenInvoice

Pandell

Ariba

Descripción del empleo

Vertex Resource Group Ltd. is seeking a full-time Office-based Project Administrator in Calgary, Alberta.

The successful candidate will provide accounting and administrative support, ensuring accurate invoicing, data processing, ERP project setup, and billing term configuration, reporting to the Manager – Financial System - Consulting. Ideal applicants have 1–5 years accounting experience (AP/AR/Billing), strong attention to detail, good communication, and proficiency with MS Office; Deltek