Accounts Receivable/Billing Administrator

Vertex Resource Group Ltd.; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefit package

Job summary

Vertex Resource Group Ltd. is seeking a full-time Office-based Project Administrator in Calgary, Alberta.

The successful candidate will provide accounting and administrative support, ensuring accurate invoicing, data processing, ERP project setup, and billing term configuration, reporting to the Manager – Financial System - Consulting. Ideal applicants have 1–5 years accounting experience (AP/AR/Billing), strong attention to detail, good communication, and proficiency with MS Office; Deltek

Qualifications

• Minimum 1-5 years of Accounting (AP/AR/Billing) knowledge.
• Understanding in: Oil & Gas, project coding, setup and maintenance of client/vendor files is an asset.
• Strong attention to detail.
• Strong communication skills.
• Working knowledge of MS Office with proficiency in Microsoft Excel and Nitro Pro.
• Strong time management, organizational and team skills.
• Strong multi-tasking skills with an ability to prioritize work and effectively meet deadlines.
• Strong interpersonal skills.
• Ability to work in a fast-paced environment.
• Experience Invoice submission platforms.
• Deltek Vantagepoint Accounting software experience is an asset.

Responsibilities

• Coordinate project setup and structure in collaboration with project managers, ensuring alignment with management direction and internal systems such as Vantagepoint.
• Communicate with project managers and field team members to ensure accurate timesheet submissions and proper use of project and expense codes in accordance with rate tables.
• Prepare and support invoice creation, ensuring accuracy and consistency with project and contractual information prior to submission.
• Submit client invoices through various systems and platforms (e.g., OpenInvoice, Pandell, Ariba), ensuring compliance with client billing requirements and approval workflows.
• Respond to internal and external inquiries, providing administrative and operational support related to project documentation, reporting, and system data integrity.
• Provide backup support to other project administrators during absences to ensure continuity of operations.
• Processing of full cycle accounts receivable/accounts payable.
• Communication with project managers.
• Manage Work-in-Progress (WIP) in coordination with project managers.
• Communicating with clients to ensure outstanding balances are acknowledged.
• Management and resolution of delinquent accounts receivable.
• Ensuring data is available and appropriately maintained.
• Preparing project focused reports as requested.
• Other duties relating to the day to day operations.

Skills

Accounting knowledge (AP/AR/Billing)

Attention to detail

Strong communication skills

Time management

Organizational skills

Teamwork

Multitasking

Ability to work in fast-paced env

Invoice submission platforms

Tools

MS Excel

Nitro Pro

Deltek Vantagepoint

OpenInvoice

Pandell

Ariba

Job description

VERSATILITY. EXPERTISE.

Vertex Professional Services Ltd., a division of Vertex Resource Group Ltd. has a track record of success providing an environment where people thrive. We recognize that each member brings a valuable skillset to the Vertex team. We make health, safety and community well-being a priority by supporting numerous endeavours at each of our locations across North America.

Vertex offers a fast-paced environment where priorities shift from day to day, but the expertise of our team allows these changes to occur smoothly. At vertex, we value teamwork through collaboration within each division/office and provide support across the entire organization.

Overview

Vertex is currently accepting applications for full time office-based Project Administrator. The successful candidate must have relevant accounting and administration experience with a demonstrated eye for detail. Preference will be given to candidates with experience in the oilfield land and environmental services / service company sector. Reporting to the Manager – Financial System - Consulting, the Project Administrator is directly responsible for providing administrative and accounting support including, ensuring accurate invoicing, data processing, ERP Project set-up and billing term set-up, tracking rate schedules, accounts receivable and collections and other duties as required.

Qualifications

• Minimum 1-5 years of Accounting (AP/AR/Billing) knowledge
• Understanding in: Oil & Gas, project coding, setup and maintenance of client/vendor files is an asset
• Strong attention to detail
• Strong communication skills
• Working knowledge of MS Office with demonstrated proficiency in Microsoft Excel and Nitro Pro
• Strong time management, organizational and team skills
• Strong multi-tasking skills with an ability to prioritize work and effectively meet deadlines
• Strong interpersonal skills
• Ability to work in a fast-paced environment
• Experience Invoice submission platforms
• Deltek Vantagepoint Accounting software experience is an asset

Responsibilities

• Coordinate project setup and structure in collaboration with project managers, ensuring alignment with management direction and internal systems such as Vantagepoint
• Communicate with project managers and field team members to ensure accurate timesheet submissions and proper use of project and expense codes in accordance with rate tables
• Prepare and support invoice creation, ensuring accuracy and consistency with project and contractual information prior to submission
• Submit client invoices through various systems and platforms (e.g., OpenInvoice, Pandell, Ariba), ensuring compliance with client billing requirements and approval workflows
• Respond to internal and external inquiries, providing administrative and operational support related to project documentation, reporting, and system data integrity
• Provide backup support to other project administrators during absences to ensure continuity of operationsli>
• Processing of full cycle accounts receivable/accounts payable
• Communication with project managers
• Manage Work-in-Progress (WIP) in coordination with project managers
• Communicating with clients to ensure outstanding balances are acknowledged
• Management and resolution of delinquent accounts receivable
• Ensuring data is available and appropriately maintained
• Preparing project focused reports as requested
• Other duties relating to the day to day operations

LOCATION

• This position will be based out of Calgary, Alberta

Additional Information

• Compensation is commensurate with education and experience
• A comprehensive benefit package