Accounts Payable Administrator

Recruitment Partners Inc.; Calgary; On-site; CAD 65,000 - 90,000; Full time

Job summary

Recruitment Partners Inc. seeks a high-volume Accounts Payable Administrator to join a Calgary-based EPC firm’s finance team.

You will manage day-to-day AP processing, route invoices, and perform project-based reconciliations while supporting year-end close and vendor relationships in a fast-paced environment. Reporting to the Assistant Controller, you will handle core transactional payables, invoice routing, and project-based AP reconciliations in a demanding setting with a focus on accuracy

Qualifications

• 3+ years of dedicated, full-cycle AP experience in EPC, construction, or project-based accounting environments.
• Strong hands-on proficiency with QuickBooks; prior experience with Procore is a strong asset.
• Solid understanding of construction AP nuances, including vendor holdbacks and progress billing.

Responsibilities

• High-volume invoice processing (80–100 invoices daily) with strong accuracy using QuickBooks and Procore.
• Manage dual-entry processing and invoice workflows between Procore approval workflows and QuickBooks.
• Review aged payables profiles, track vendor holdbacks, and prepare invoices for weekly payment runs.
• Coordinate with Project Managers and vendors to resolve invoice discrepancies, missing documentation, or billing queries.
• Support account reconciliations and assist with year-end close and holiday coverage activities.
• Maintain clean vendor files and support ongoing process improvements toward system integrations.

Skills

Full-cycle AP experience

QuickBooks proficiency

Procore experience

Vendor management

Tools

Procore

Job description

We are seeking a high-volume, task-oriented Accounts Payable Administrator to join the growing finance team of a rapidly expanding EPC firm based in Calgary. Supporting a company experiencing massive project growth this individual will play a key role in keeping daily invoice pipelines clean, maintaining vendor relationships, and providing operational coverage through year-end.

Reporting directly to the Assistant Controller, you will focus on core transactional payables, invoice routing, and project-based AP reconciliations in a fast-paced environment.

Your Success Will Be Defined By Your Ability To

• High-volume invoice processing (80–100 invoices daily) with strong accuracy using QuickBooks and Procore.
• Manage dual-entry processing and invoice workflows between Procore approval workflows and QuickBooks.
• Review aged payables profiles, track vendor holdbacks, and prepare invoices for weekly payment runs.
• Coordinate directly with Project Managers and vendors to resolve invoice discrepancies, missing documentation, or billing queries.
• Support account reconciliations and assist with year-end close and holiday coverage activities.
• Maintain clean vendor files and support ongoing process improvements as the team works toward system integrations.

Your Strengths Include

• 3+ years of dedicated, full-cycle AP experience within EPC, construction, or project-based accounting environments.
• Mandatory software requirement: Strong hands-on proficiency with QuickBooks; prior experience with Procore is considered a strong asset.
• Solid understanding of construction AP nuances, including vendor holdbacks and progress billing.
• Self-starter mindset with proven ability to hit the ground running with minimal oversight.
• Strong communication skills for liaising with Project Managers, internal teams, and external vendors.