Adminstrator

Mikisew Group; Fort McMurray; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive wage

Group benefits coverage

RRSP matching up to 5%

Career growth opportunities

Job summary

Mikisew Group is seeking an Administrator (Time Entry) to join our office in Fort McMurray, AB. The role involves daily time entry, reporting, site scheduling, and HR filing within a fast-paced office environment.

Responsibilities include processing payroll changes, maintaining personnel files, and coordinating with the Capital Region Office. The ideal candidate has data entry accuracy, Excel/SAP/Avanti familiarity, and strong organizational skills.

Qualifications

• Accurate data entry skills with attention to detail.
• Solid office skills including Word & Excel; SAP and Avanti experience preferred.
• Good numeracy and literacy skills.
• Customer service oriented with strong organizational abilities.
• Meet all deadlines for assigned work and maintain up-to-date HR and site files.

Responsibilities

• Daily Force reports completed and sent to LEM coordinator and HR daily.
• Site scheduling: liaise with Supervisor/Manager to determine site schedule and act as focal point.
• Collect work order numbers, job descriptions, employee numbers and verify completeness.
• Manage LEM submissions to Capital Region Office weekly and file administration.
• Prepare Job Costing Report: man-hours by work orders.
• Maintain gate log and enter FAS data.
• Process weekly timesheets and ensure accuracy of hours.
• Perform reception and clerical duties; maintain site files and index.
• Issue and track P.O.s and coordinate invoices for Capital Region office.
• Maintain Site Employee HR files and process new hires and layoffs.
• Process payroll changes and keep personnel files current.

Skills

Data entry

Numeracy

Organization

Customer service

Deadline driven

Education

High School diploma or equivalent

Accounting diploma/certificate (asset)

Tools

SAP

Avanti

Microsoft Word

Microsoft Excel

Job description

Mikisew Group LP, a Mikisew Group company, is currently seeking qualified candidates for the position of Administrator (Time Entry).

Duties & Responsibilities

• Daily Force reports completed and sent to LEM coordinator and HR daily
• Site scheduling: Meet with Supervisor / Manager to determine site schedule and act as focal point for site scheduling
• Collect work order numbers, job descriptions, employee numbers and verified for completeness
• All LEM's are to be sent to Capital Region Office weekly as scheduled, including administration of site file copies
• Job Costing Report: Man-hours by work orders
• Gate log - FAS entry
• Weekly Timesheets: Record LEM's onto a weekly timesheet and check for missing hours or irregularities. The weekly timesheets are to be approved and signed by the Site Superintendent and submitted to Capital Region Office as scheduled
• Reception and Clerical duties, specifically, copying, typing correspondence, continuously maintaining site files along with an up-to-date file index
• PO's and purchase of office supplies - issue P.O.'s and tracking of P.O.'s, ensuring proper approval and signature and attaching invoices before forwarding to Capital Region office.
• Site Employee Human Resources Files
• Process employee new hire documentation
• Process layoff clearance
• Process changes to payroll
• Maintain personnel files (Active/Inactive)
• Ability to preserve Confidentiality
• Other duties as assigned

Working Conditions

• Working in an office environment
• This position is assigned to the Office - located in Fort McMurray, AB.
• Shift: Monday to Friday (40 hours a week) with the potential of transitioning to 7/7 schedule
  

Qualifications

• Accurate data entry skills
• Office skills, including Word & Excel skills, SAP, Avanti
• Basic Accounting skills
• Good numeracy and literacy skills
• Customers service skills
• Organized and methodical in approaching work and resulting issues
• Meet all deadlines for work assigned
• Employee HR file information accurate and up to date
• Excellent rapport with customer personnel
• Provide correspondence assistance in a timely manner
• Accurate Timekeeping
• Identify problems with personnel/payroll issues.

Education

• High School diploma or equivalent
• Accounting Diploma/Certificate (Will be considered an asset)

Benefits & Incentives

• Competitive wage
• Career growth and development opportunities
• Immediate Group Benefits coverage (including Extended Health coverage, Dental, Vision, Long Term Disability, Life Insurance, Accidental Death and Disability, Critical Illness)
• Participation in Group Retirement Savings Plan with company matching up to 5%

About Mikisew Group

Mikisew Group is a leading Oilsands partner specializing in site services, maintenance, logistics and construction. We foster the responsible development of our land's resources while powering sustainable economic progress in our communities and beyond.

Since 2021, Mikisew Group has been recognized for overall business performance and sustained growth with the prestigious Canada's Best Managed Companies designation.

The Best Managed program award recipients are among the best in class of Canadian-owned and managed companies with revenues more than $25 million, demonstrating leadership in the areas of strategy, capabilities and innovation, culture and commitment, and financials to achieve sustainable growth.