Operations, HSE & HR Administrator

SAULTEAU FIRST NATIONS; Moberly Lake; On-site; CAD 48,000 - 64,000; Full time

Job summary

4Evergreen Resources LP is seeking an organized and detail-oriented Administrator to join our team in Moberly Lake, BC. This role provides essential administrative support to Operations, Human Resources, Health & Safety, and Project teams, ensuring records are accurate and onboarding is smooth.

The successful candidate will coordinate training, handle confidential information, and maintain filing systems. A diploma in Office Administration or related field with 3+ years of experience is

Qualifications

• Minimum three years of administrative experience.
• Experience in construction, forestry, or industrial environments is an asset.
• Experience handling confidential information and records.

Responsibilities

• Greet visitors and direct them appropriately.
• Answer phones and respond to general email inquiries.
• Perform filing, scanning, and records management tasks.
• Prepare correspondence, reports, and company documents.
• Maintain confidential information with discretion.
• Update and improve administrative systems and processes.
• Order office supplies and manage inventories.
• Maintain electronic and physical filing archives.
• Manage employee, project, HR, and HSE records.
• Enter and track data for reporting and management reviews.
• Coordinate pre-employment testing and onboarding.
• Schedule training, certifications, and licenses for staff and contractors.
• Assist with safety documentation and meeting materials.
• Support audits and inspections with documentation.
• Collaborate with Operations, HR, Safety, and Projects teams.

Skills

Organizational skills

Communication

Microsoft Office

Education

Certificate or Diploma in Office Administration or related field

Job description

Employment Type: Full-Time

Location: 4Evergreen Resources LP Office – Moberly Lake, BC

About 4Evergreen Resources LP

4Evergreen Resources LP (4EG) is the officially designated resource company for Saulteau First Nation, supporting responsible resource development opportunities and creating meaningful employment and economic benefits.

As a First Nations-owned forestry and civil construction contractor, 4EG provides services throughout the oil and gas, forestry, mining, reclamation, and civil construction sectors. We are committed to culturally respectful practices, environmental stewardship, safety excellence, and ethical operations.

We take pride in our people, our heritage, and our role in building strong relationships with our employees, clients, partners, and communities.

Position Summary

4Evergreen Resources LP is seeking an organized, detail-oriented, and Administrator to join our team.

This position provides essential administrative support to our Operations, Human Resources, Health & Safety, and Project teams. The successful candidate will play a key role in maintaining accurate records, coordinating employee onboarding and training, supporting safety programs, and ensuring administrative processes are completed efficiently and consistently.

Key Responsibilities

• Greet and direct visitors


• Answer phones and respond to general email inquiries


• Perform accurate and timely administrative duties including filing, scanning, document preparation, records management, and document distribution


• Draft, prepare, and distribute professional correspondence, letters, reports, forms, and company documentation


• Handle sensitive information in a confidential manner


• Maintain, update, and continuously improve administrative systems and processes


• Order and maintain office supplies


• Maintain electronic and hard copy filing systems and archives


• Maintain accurate employee, project, HR, and HSE records and files in accordance with company policies


• Enter, maintain, and track data for reporting, statistics, summaries, and management review


• Arrange for pre-employment testing


• Arrange orientations & onboarding of employees & subcontractors


• Schedule, track, and coordinate employee training, certifications, licences, and tickets


• Assist with preparation of safety documentation and distribution


• Prepare safety meeting documentation and provide administrative support for safety meetings and JHSC activities as required


• Support internal and external audits and inspections by preparing and maintaining documentation


• Work collaboratively with Operations, HR, Safety, and Project teams to provide administrative support


• Prepare correspondence, reports, forms, and company documents.


• Coordinate office supplies and support administrative process improvements.


• Handle confidential information with professionalism and discretion.


• Perform other administrative duties consistent with the scope of the position.

Qualifications & Experience

The successful candidate will possess:

• Certificate or Diploma in Office Administration, Human Resources, Business Administration, Occupational Health & Safety, or a related discipline, or an equivalent combination of education and experience.


• Minimum three (3) years of administrative, or related experience.


• Experience working in construction, forestry, oil and gas, mining, industrial services, or a related environment is considered an asset.


• Experience maintaining employee records, training documentation, and compliance files is an asset.


• Experience working with confidential information.


• Valid Class 5 Driver’s Licence is preferred.

Knowledge, Skills & Abilities

• Strong organizational skills with exceptional attention to detail.


• Excellent verbal and written communication skills.


• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.


• Strong document management and record-keeping skills.


• Ability to work independently while contributing effectively within a team environment.


• Strong interpersonal skills and ability to build positive working relationships with employees, supervisors, managers, clients, and community partners.


• Ability to exercise discretion, maintain confidentiality, and demonstrate sound judgment.


• Demonstrated professionalism, reliability, integrity, and accountability.


• Commitment to supporting a safe, respectful, and inclusive workplace.