Adminstrative Services Coordinator

CBRE HV; Toronto; On-site; CAD 50,000 - 55,000; Full time

Job summary

CBRE is seeking an Administrative Services Coordinator in Toronto to join a dynamic client-focused team. You will organize daily business activities, manage property marketing support, and ensure smooth office operations for a premier commercial real estate environment.

You’ll serve as the administrative partner, handling scheduling, visitor management, and routine reporting while maintaining confidentiality and delivering exceptional service.

Qualifications

• High School Diploma or GED required or equivalent.
• Ability to follow basic work routines and standards.
• Strong communication skills to relay information clearly.
• Working knowledge of Microsoft Office (Word, Excel, Outlook).
• Excellent organizational skills and a detail-oriented mindset.
• Basic math abilities for percentage, discount and markup calculations.

Responsibilities

• Perform administrative duties including updating databases and listing signage installations, changes, removals and inventory.
• Answer and route calls; provide information; maintain confidentiality.
• Provide MLS listings back-up to Admin Coordinator when required.
• Issue visitor passes, validate parking, and maintain guest logs.
• Assist with scheduling meetings and maintaining conference rooms and reception areas.
• Coordinate with vendors for events and set up in conference rooms.
• Prepare routine reports and respond to client inquiries or complaints.
• Follow defined procedures to solve straightforward problems under supervision.

Skills

Microsoft Office

Communication

Organizational skills

Basic math

Attention to detail

Education

High School Diploma or GED

Tools

MLS listings

Database management

Job description

• Compensation: CAD 50,000 - CAD 550,000 - yearly

Company Description

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Job Description

About the Role:

Join CBRE and become a key part of a dynamic, client-focused team where your organizational skills and attention to detail help drive operational excellence. As an Administrative Services Coordinator, you'll be at the center of daily business activities, creating exceptional experiences for clients, visitors, and colleagues while supporting a high-performing commercial real estate environment.

In this role, you'll serve as a trusted administrative partner, coordinating office operations, managing property marketing and listing support, facilitating meetings and events, and ensuring seamless day-to-day administrative processes. If you enjoy building relationships, delivering outstanding customer service, and thrive in a fast-paced professional setting, this is an excellent opportunity to grow your career with the world's leading commercial real estate services firm.

This position is part of CBRE's Administrative Services team, supporting business operations through a combination of customer service, coordination, organization, and administrative expertise that helps teams perform at their best.

What You’ll Do:

• Perform administrative duties including updating databases, and including listing signs installations, changes, removal and inventory
• Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.
• Provide administrative (MLS listings) back-up to Admin Coordinator when required
• Issue visitor's passes, validate parking and maintain guest logs.
• Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.
• Interact with vendors for events and coordinate setup in conference rooms.
• Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Qualifications

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Our Values in Hiring:

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers:

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range being offered for the Admin Services Coordinator is between $50,000-$55,000 annually. The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.

By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy apply