Administrator

Converge Financial Inc.; Ottawa; On-site; CAD 40,000 - 52,000; Full time

Job summary

Ernst & Company CPA Professional Corporation in Ottawa is seeking a highly organized Administrator to join our team. The role focuses on supporting day-to-day office operations, data entry, filing, and front desk activities in a fast-paced environment.

You will provide exceptional customer service to clients and visitors, manage multi-line phone systems, and assist with document preparation using Microsoft Office. Attention to detail and confidentiality are essential.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong computer skills with the ability to learn new software quickly.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple tasks simultaneously while maintaining a high level of accuracy.
• Strong typing skills with a focus on efficiency and precision.

Responsibilities

• Support day-to-day office operations in our office, including filing, data entry, and clerical tasks
• Provide exceptional customer support and service to clients and visitors
• Handle multi-line phone systems with professionalism and effective phone etiquette
• Maintain organized filing systems for easy access to documents and records
• Utilize Microsoft Office for document creation, spreadsheets, and presentations
• Support front desk operations, greeting visitors and managing appointments
• Collaborate with team members to ensure efficient workflow and communication
• Maintain confidentiality of sensitive information in accordance with company policies

Skills

Microsoft Office

Computer skills

Organizational skills

Multitasking

Typing

Education

Post-secondary diploma in business administration

Job description

Ernst & Company CPA Professional Corporation is a mid-sized public accounting firm in the east end of Ottawa. You would have the opportunity to work in a supportive, collaborative environment. Our firm continues to steadily grow in keeping with our commitment to our staff and the relationships that we develop with our clients.We are seeking a highly organized and detail-oriented Administrator to join our team. The ideal candidate will possess strong administrative skills and have experience in a fast-paced office environment. This role is essential in ensuring the smooth operation of our office, providing excellent customer service, and supporting various administrative functions.

Responsibilities

• Support day-to-day office operations in our office, including filing, data entry, and clerical tasks
• Provide exceptional customer support and service to clients and visitors
• Handle multi-line phone systems with professionalism and effective phone etiquette
• Maintain organized filing systems for easy access to documents and records
• Utilize Microsoft Office for document creation, spreadsheets, and presentations
• Support front desk operations, greeting visitors and managing appointments
• Collaborate with team members to ensure efficient workflow and communication
• Maintain confidentiality of sensitive information in accordance with company policies

Qualifications

• Possess post-secondary diploma in business administration or equivalent
• French is an asset, but not a requirement

Experience

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong computer skills with the ability to learn new software quickly
• Excellent organizational skills with attention to detail
• Ability to manage multiple tasks simultaneously while maintaining a high level of accuracy
• Strong typing skills with a focus on efficiency and precision