Bilingual Admin Assistant

Welch-LL; Ottawa; On-site; CAD 55,000 - 58,000; Full time

Job summary

Welch LLP in Ottawa is seeking an Administrative Assistant to provide admin support across multiple internal departments. The role is on-site in downtown Ottawa. You will handle typing, filing, scheduling, document prep, and client communications, with a focus on accuracy and confidentiality.

Bilingual English/French and MS Office proficiency are essential. The position offers a collaborative environment, weekend rotation during peak tax season, and opportunities to interact with clients and

Qualifications

• Minimum secondary school; one-year office admin diploma or equivalent.
• Two years of clerical/administrative experience.
• Excellent English and French written and verbal communication.
• Proficient in MS Office and data handling.

Responsibilities

• Typing, emailing, editing, and proofreading letters and memos; ensure accuracy and grammar.
• Print, collate, and e-file various tax returns and forms.
• Primary reception and firm administrator backup.
• Send documents to clients for signature.
• Prepare correspondence, emails and financial documents.
• Check documents for completeness before distribution.
• Maintain confidential records and files.

Skills

Bilingual EN/FR

MS Office

Interpersonal skills

Detail oriented

Independent worker

Administrative support

Education

Secondary school + admin diploma or equivalent

2 years clerical experience

Tools

MS Office Suite

Job description

Salary: $55,000-$58,000

Headquarteredin Ottawa, with 12 offices between Gatineau and Toronto, the key to our success is continually evolving to meet the needs of its employees,clientsand the marketplace.With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm’sexpertiseand commitment to exceptional service. Our clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisionalprivately-heldcompanies and small cap public companies listed in Canada.

Grounded in a values-led culture (care, impact, empower), we are focused on creating a diverse and inclusive environment, in our leadership, and supporting our surrounding communities.

Welch LLP offers plenty of ways to connect and enjoy in-office workdays. From the popular snack cart, paid volunteer days to fun seasonal events like our summer picnic and tax party there is always something fun on the calendar! Welch LLP prioritizes work-life balance, promoting 3 weeks of vacation, summer Friday office closure, and full two weeks Christmas closure.

National Firm expertise, with the value and service of a mid-market firm

Established in 1918, we evolved from a single office to the largest locally owned and operated firm in the Ottawa region. With 12 offices and over 300 people across Ontario and Western Quebec,Welch LLP has deeps roots in the communities it serves.Welch ranks as one of thelargest mid-market accounting firms in Canada and with strong growth prospects.

This posting is to fill an existing availability within the team.

About the Opportunity

Welch LLP is currently looking for Administrative Assistant to join our team and provide admin support across multiple internal departments.

Duties and Responsibilities

• Typing, e-mailing editing and proofreading letters and memos; ensuring documentation is accurate and grammatically correct
• Printing, collating and e-filing of various tax returns and forms
• Primary Reception and Firm Administrator back up
• Sending documents to clients for signature
• Preparing correspondence, emails and financial documents
• Checking all documents for completion prior to distributing
• Maintaining confidential records, files and materials
• Updating and maintaining various corporate databases such as client address changes in Star, adding and deleting contacts
• Typing and printing Taxprep forms
• Supporting Senior and Administrative Services Specialists when needed
• Will require rotating weekend schedule during Personal Tax Season

Qualifications

• A minimum completion of secondary school and a one year office administration diploma or equivalent education and experience
• 2 years of previous experience in clerical or administrative functions
• Excellent verbal and written communication skills in English and French
• Good knowledge of office and administrative procedures
• High level of proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint, Access) including the ability to create and maintain spreadsheets of data
• Strong interpersonal skills and ability to create and maintain positive working relationships with others both internally and externally
• Ability to efficiently produce high-quality deliverables with short and/or competing deadlines
• Ability to take initiative and work independently
• Strong attention to detail and accuracy
• Ability to safe guard confidential personal information
• An understanding of the nature of working within a public accounting firm would be an asset

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application.

We thank all applicants for their interest but only those selected for an interview will be contacted.

Please note this role is fully-on site (5 days per week in our downtown Ottawa location).

AI is not currently used in Welch's hiring process.