Firm Administrator

welchllp; Ottawa; On-site; CAD 50,000 - 55,000; Full time

Job summary

Welch LLP in Ottawa is seeking a Firm Administrator to manage on-site administrative tasks with independence and professionalism. This role supports a range of administrative duties across the firm.

The ideal candidate will have at least 2 years of admin experience, strong MS Office skills, and excellent English communication. French is a plus. This is a full-time, in-office opportunity in Ottawa.

Qualifications

• Completion of secondary school diploma or equivalent.
• Minimum of 2 years of experience in an administrative or data entry role.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and the ability to prioritize tasks.
• Excellent English communication; French is an asset.

Responsibilities

• Provide assistance for e-filing of tax returns.
• Type and produce various documents, including letters to the CRA, IRS and Revenue Quebec.
• Scan and file all incoming client tax documents and deliver them to the appropriate partner/associate.
• Manage the physical file archives and maintain an up-to-date inventory of off-site files.
• Handle mail for the firm, including distributing mail and mail runs.
• Process bank deposits and walk to nearby bank as needed.
• Prepare parcels for delivery and arrange couriers.
• Serve as primary back-up to the receptionist and for paper filing.
• Order kitchen and office supplies and maintain stock.
• Perform other administrative duties as assigned.
• Oversee and update the tax return database.

Education

Secondary school diploma or equivalent

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Location: Ottawa, Ontario

Category: Full-time, permanent

Job Type: In Office

Salary:$50,000-$55,000

Choose Local, Choose Welch LLP

Headquartered in Ottawa, the key to Welch's success is continually evolving to meet the needs of our employees, clients and the marketplace. With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm’s expertise and commitment to exceptional service. Our clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisional privately-held companies, not-for- profit organizations and public sector entities. Supporting that client facing business is a diverse group of administrative departments.

Established in 1918, Welch evolved from a single office to the largest locally-owned and operated firm in the region. Welch ranks as the 14thlargest accounting firm in Canada and continues to grow. With that growth we need to add motivated people to support our various departments from finance, administration, marketing, and IT.

Grounded in our values of care, impact and empower, we are focused on creating a diverse and inclusive environment and supporting our surrounding communities. Itis our people that enableWelch LLP to wonderful place to build your career.

About the Opportunity

As a Firm Administrator, you will be responsible for various on site administrative tasks that benefit the entire firm. You must be able to work independently and have the ability to handle a variety of responsibilities in a professional manner.

This role is to fill an existing vacancy.

Duties and Responsibilities

• Provide assistance for e-filing of tax returns
• Type and produce various documents, including letters to the CRA, IRS and Revenue Quebec

• Scan and file all incoming client tax documents and delivery them to the appropriate partner/associate
• Manage the physical file archives, including keeping an up-to-date inventory of off-site files and purging inventory on an annual basis
• Responsible for mail for the firm, including distributing mail to mailboxes and mail runs
• Responsible for bank deposits (requires walking to nearby bank)
• Prepare various parcels for delivery and arrange couriers

• Act as primary back-up to our receptionist
• Act as back-up for paper filing
• Order kitchen and office supplies and ensure the stock is maintained
• Perform various other administrative duties such as printing, filing, and other duties as assigned

• Oversee, update the tax return data base

Qualifications

• Completion of secondary school diploma or equivalent
• A minimum of 2 years of experience in an administrative or data entry
• Strong proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong organizational skills and the ability to prioritize tasks
• Ability to handle high demand situations during peak periods
• Excellent oral and written communication skills in English; French skills would be an asset

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application.