Ottawa Firm Admin & Office Operations Lead

welchllp; Ottawa; On-site; CAD 50,000 - 55,000; Full time

Job summary

Welch LLP in Ottawa is seeking a Firm Administrator to manage on-site administrative tasks with independence and professionalism. This role supports a range of administrative duties across the firm.

The ideal candidate will have at least 2 years of admin experience, strong MS Office skills, and excellent English communication. French is a plus. This is a full-time, in-office opportunity in Ottawa.

Qualifications

• Completion of secondary school diploma or equivalent.
• Minimum of 2 years of experience in an administrative or data entry role.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and the ability to prioritize tasks.
• Excellent English communication; French is an asset.

Responsibilities

• Provide assistance for e-filing of tax returns.
• Type and produce various documents, including letters to the CRA, IRS and Revenue Quebec.
• Scan and file all incoming client tax documents and deliver them to the appropriate partner/associate.
• Manage the physical file archives and maintain an up-to-date inventory of off-site files.
• Handle mail for the firm, including distributing mail and mail runs.
• Process bank deposits and walk to nearby bank as needed.
• Prepare parcels for delivery and arrange couriers.
• Serve as primary back-up to the receptionist and for paper filing.
• Order kitchen and office supplies and maintain stock.
• Perform other administrative duties as assigned.
• Oversee and update the tax return database.

Education

Secondary school diploma or equivalent

Tools

MS Office Suite

Outlook

Word

Excel

PowerPoint

Job description

Welch LLP in Ottawa is seeking a Firm Administrator to manage on-site administrative tasks with independence and professionalism. This role supports a range of administrative duties across the firm.

The ideal candidate will have at least 2 years of admin experience, strong MS Office skills, and excellent English communication. French is a plus. This is a full-time, in-office opportunity in Ottawa.