Administrative Assistant

welchllp; Toronto; On-site; CAD 55,000 - 58,000; Full time

Job summary

Welch LLP is seeking an Administrative Assistant to support multiple internal departments in our Toronto office. This on-site role includes reception duties, document handling, and coordinating mail and couriers, with weekend rotations during Personal Tax Season.

We value accuracy, confidentiality, and strong English communication. A secondary school diploma or office administration diploma and at least 2 years of clerical experience are preferred, with MS Office proficiency essential.

Qualifications

• 2 years of clerical or administrative experience.
• Secondary school completion and 1-year office administration diploma or equivalent.
• Excellent verbal and written English communication.
• Bilingualism is an asset.
• Proficient in MS Office and data spreadsheets.

Responsibilities

• Typing, emailing, editing and proofreading letters and memos; ensuring documentation is accurate and grammatically correct
• Printing, collating documents
• Sorting mail, coordinating outgoing mail and couriers
• Requesting supply orders from home office
• Reception duty including greeting guests
• Sending documents to clients for signature
• Preparing correspondence, emails and financial documents
• Checking all documents for completion prior to distributing
• Maintaining confidential records, files and materials
• Updating and maintaining various corporate databases such as client address changes in Star, adding and deleting contacts
• Typing and printing Taxprep forms
• Supporting Senior and Administrative Services Specialists when needed
• Event planning and team social events
• Will require rotating weekend schedule during Personal Tax Season

Skills

Communication

Interpersonal skills

Initiative

Attention to detail

MS Office proficiency

Education

Secondary school diploma or equivalent

Office administration diploma

Tools

MS Office

Word

Excel

Outlook

PowerPoint

Access

Job description

Administrative Assistant/Receptionist

Location: Toronto, ON - Category: Full time, Permanent - Job Type: On-Site - 5 days

Salary: $55,000-$58,000

Headquartered in downtown Toronto, with 12 offices between Gatineau and Toronto, the key to our success is continually evolving to meet the needs of its employees, clients and the marketplace.With a full suite of professional services, ranging from traditional assurance to expert business advisory, our clients respect and value the firm’s expertise and commitment to exceptional service. Our clientele is as varied as the economic landscape, ranging from start-ups to large, multi-divisional privately-held companies and small cap public companies listed in Canada.

Grounded in a values-led culture (care, impact, empower), we are focused on creating a diverse and inclusive environment, in our leadership, and supporting our surrounding communities.

Welch LLP offers plenty of ways to connect and enjoy in-office workdays. From the popular snack cart, paid volunteer days to fun seasonal events like our summer picnic and tax party there is always something fun on the calendar! Welch LLP prioritizes work-life balance, promoting 3 weeks of vacation, summer Friday office closure, and fully paid Christmas closure.

National Firm expertise, with the value and service of a mid-market firm

Established in 1918, we evolved from a single office to the largest locally owned and operated firm in the Ottawa region. With 12 offices and over 300 people across Ontario and Western Quebec,Welch LLP has deeps roots in the communities it serves.Welch ranks as one of thelargest mid-market accounting firms in Canada and with strong growth prospects.

This posting is to fill an existing availability within the team.

About the Opportunity

Welch LLP is currently looking for Administrative Assistant to join our team and provide admin support across multiple internal departments.

Duties and Responsibilities

• Typing, e-mailing editing and proofreading letters and memos; ensuring documentation is accurate and grammatically correct
• Printing, collating documents
• Sorting mail, coordinating outgoing mail and couriers
• Requesting supply orders from home office
• Reception duty including greeting guests
• Sending documents to clients for signature
• Preparing correspondence, emails and financial documents
• Checking all documents for completion prior to distributing
• Maintaining confidential records, files and materials
• Updating and maintaining various corporate databases such as client address changes in Star, adding and deleting contacts
• Typing and printing Taxprep forms
• Supporting Senior and Administrative Services Specialists when needed
• Event planning and team social events
• Will require rotating weekend schedule during Personal Tax Season

Qualifications

• Experience working in Professional Services environment
  A minimum completion of secondary school and a one year office administration diploma or equivalent education and experience
• 2 years of previous experience in clerical or administrative functions
• Excellent verbal and written communication skills in English
• Bilingualism is an asset
• Good knowledge of office and administrative procedures
• High level of proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint, Access) including the ability to create and maintain spreadsheets of data
• Strong interpersonal skills and ability to create and maintain positive working relationships with others both internally and externally
• Ability to efficiently produce high-quality deliverables with short and/or competing deadlines
• Ability to take initiative and work independently
• Strong attention to detail and accuracy
• Ability to safe guard confidential personal information
• An understanding of the nature of working within a public accounting firm would be an asset

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application.

AI is not currently used in Welch's hiring process.