Administrative Support V

Alberta Health Services; Edmonton; On-site; CAD 31,000 - 38,000; Full time

Job summary

Alberta Health Services at Stollery Children’s Hospital seeks an Administrative Support V to provide advanced administrative support to the Pediatric Cardiology Leadership Team. Responsibilities include calendar management, meeting coordination, minute-taking, transcription, and distribution.

The role also covers processing payment requests, expense claims, payroll entries, and coordinating recruitment activities with RMS.

Qualifications

• Completion of post-secondary education (e.g. certificate in office or business administration).
• Post-secondary education required. Certificate or Diploma in Office Administration required.
• 3-5 years’ experience in an intermediate or higher administrative support capacity required, with experience in a health care environment and knowledge of hospital systems an asset.

Responsibilities

• Provide professional administrative support to Pediatric Cardiac Leadership Team.
• Manage calendars, meetings, minutes, transcription, and distribution.
• Process invoices via MarkView and payroll entries via PeopleSoft.
• Coordinate recruitment activities, RMS postings, interviews and documentation.

Skills

MS Office

Typing 60 wpm

Interpersonal communication

Time management

Organization

Multi-tasking

Connect Care training

Education

Office Administration Diploma

Tools

RMS

ePeople

MarkView

PeopleSoft

Job description

Your Opportunity:

Working under minimal supervision, this position provides professional, complex, and well-organized administrative support to the Pediatric Cardiology Leadership Team at the Stollery Children’s Hospital. Duties include but are not limited to: Calendar management and coordination of meetings, including minute-taking, transcription, and distribution; ordering supplies, mail distribution, printer/fax troubleshooting, and meeting room bookings. Processing payment requisitions, expense claims, vacation, education, and travel requests; validating and processing invoices through MarkView. Completing payroll entry through PeopleSoft. Managing, tracking, and troubleshooting recruitment activities, including creating postings in the Recruitment Management System (RMS). Coordinating interviews and processing/filing employee documentation while liaising with HR and Finance as required. Collaborating with multidisciplinary teams and administrative support staff to ensure smooth daily operations. Maintaining Disaster Manual updates and coordinating monthly code activities. Coordinating moves, repairs, equipment/furniture installation, and system access with supporting departments, including IT, Facilities Management, Environmental Services, and Telecommunications. Providing leadership, coverage, and support to administrative support staff. Coordinating and assisting with Stollery Conference planning. Providing Connect Care support. The position requires maintaining current knowledge of activities and projects within the Pediatric Cardiology portfolio. The successful candidate must be proactive and able to anticipate the needs of the Leadership Team, respond effectively to changing priorities and interruptions, demonstrate flexibility in managing varied and unpredictable situations, and consistently deliver timely and effective results.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

Classification:

Classification: Administrative Support V Union: AUPE GSS Unit and Program: Pediatric Cardiac Sciences Primary Location: Stollery Children’s Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 1.00 Posting End Date: 05-OCT-2026 Temporary Employee Class: Temp F/T Benefits Date Available: 02-NOV-2026 Temporary End Date: 02-NOV-2027 Hours per Shift: 7.75 Length of Shift in weeks: 2 Shifts per cycle: 10 Shift Pattern: Days Days Off: As Per Rotation Minimum Salary: $31.09 Maximum Salary: $37.81 Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

Post-secondary education required. Certificate or Diploma in Office Administration required. 3-5 years’ experience in an intermediate or higher administrative support capacity required, with experience in a health care environment and knowledge of hospital systems an asset. Advanced understanding of MS Office (Outlook, Lync, Word, Excel, PowerPoint, Teams, etc) and a minimum typing speed of 60 words per minute. Excellent critical thinking skills, time management and organizational skills, and ability to multi-task under pressure. Excellent interpersonal and communication both written and verbal, and analytical skills. Ability to work independently; with frequent interruptions and effectively prioritize workload during periods of intense activities. Working knowledge of RMS, ePeople, and Markview is required.

Preferred Qualifications:

Must demonstrate attention to detail, professionalism, and confidentiality at all times. Must be able to exercise judgment, tact, and diplomacy. Connect care training and knowledge an asset.