Administrative Support V

Primary Care Alberta; Calgary; Hybrid; CAD 43,000 - 52,000; Full time

Job summary

Primary Care Alberta seeks an Administrative Support V for a 6‑month temporary assignment at Sheldon M Chumir Health Centre in Calgary. The role provides senior administrative and operational support to physicians, leadership and staff, across multiple sites, including financial and contract processes.

You will manage meetings, agendas, minutes and action tracking while ensuring timely follow‑up. Strong communication, problem solving and organizational skills are essential in a fast‑paced

Qualifications

• Completion of post-secondary education (e.g. certificate in office or business administration).
• 3+ years of intermediate‑senior administrative experience.
• Excellent verbal and written communication skills; ability to collaborate with multiple stakeholders.
• Able to think critically, solve problems, and prioritize in a fast‑paced environment.
• Experience in medical/academic settings is an asset.

Responsibilities

• Coordinate meetings, agendas and minutes; track action items and follow‑up on deliverables.
• Support financial and operational processes, including payment documentation and contracts.
• Serve as central contact for stakeholders and facilitate cross‑team communication.
• Support department projects and process improvements across multiple sites.

Skills

Verbal communication

Written communication

Time management

Stakeholder coordination

Problem solving

Independent work

Education

Certificate in office administration

Tools

Publisher

Visio

e-people

Job description

The Department of Family Medicine (DFM) is seeking a highly organized, proactive, and detail-oriented Administrative Support V for a temporary 6-month position, with the possibility of extension. Reporting to Senior Advisor, Business and Finance, this position provides senior-level administrative and operational support to a dynamic academic and clinical environment. As a key member of the team, you will coordinate a broad range of administrative activities that support physicians, leadership, faculty, staff, and program initiatives across multiple sites. Responsibilities include supporting financial and operational processes including payment documentation, contract administration, reporting, data management, and reconciliation activities. You will also manage complex priorities, coordinating meetings and committees, preparing agendas, recording minutes, tracking action items, and ensuring timely follow-up on deliverables. The successful candidate will serve as a central point of contact for stakeholders, responding to inquiries, facilitating communication, and supporting the implementation of departmental projects and process improvements. You will work independently while collaborating with diverse teams to ensure high-quality service delivery, data accuracy, and adherence to organizational policies and procedures. The ideal candidate possesses excellent communication, problem-solving, and organizational skills, with the ability to manage competing priorities in a fast-paced environment. Strong attention to detail, discretion, professionalism, and the ability to build effective working relationships are essential.

Description:

As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: Department of Family Medicine
• Primary Location: Sheldon M Chumir Health Centre
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 06-NOV-2026
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 16-NOV-2026
• Temporary End Date: 16-MAY-2027
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $31.09
• Maximum Salary: $37.81
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support V
• Union: AUPE GSS
• Unit and Program: Department of Family Medicine
• Primary Location: Sheldon M Chumir Health Centre
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 06-NOV-2026
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 16-NOV-2026
• Temporary End Date: 16-MAY-2027
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $31.09
• Maximum Salary: $37.81
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

3 years or more of intermediate-senior administrative experience. Excellent verbal and written communication skills. Ability to think critically, problem-solve complex issues, and prioritize effectively to meet objectives. Demonstrated experience in collaboration, coordination, and negotiating with multiple stakeholders. Innovative and able to work independently in a fast-paced changing environment. Excellent organizational and time management skills. Previous experience in medical/academic settings would be an asset.

Preferred Qualifications:

Experience working with Alberta Health Services, Primary Care Alberta or the University of Calgary in a professional setting. Software experience in Publisher, Visio, e-people, etc., is an asset.

Create and manage profiles for future opportunities.

Calgary Zone PCA, Calgary, Sheldon M Chumir Health Centre