Administrative Support IV - Academic Coordinator

Primary Care Alberta; Calgary; Hybrid; CAD 39,000 - 48,000; Full time

Job summary

Primary Care Alberta—Department of Family Medicine in Calgary—is seeking an Administrative Support IV to coordinate educational activities for Family Medicine Residents. The role involves scheduling, logistics, financial administration, and event coordination for in-person, remote, and hybrid formats.

The candidate will support faculty, learners, and administrative colleagues while traveling between training sites as needed and ensuring smooth operations within AUPE GSS guidelines.

Qualifications

• Advanced proficiency with Microsoft 365 applications (Outlook, Teams, Word, Excel, SharePoint).
• Demonstrated experience coordinating complex schedules, events, or educational activities with multiple stakeholders.
• Excellent organizational, interpersonal, and communication skills with ability to manage competing priorities and deadlines.

Responsibilities

• Coordinate educational programs and events for Family Medicine Residents.
• Support faculty, instructors, and learners; manage scheduling, communications, and logistics.
• Prepare and submit preceptor payments, expense claims, and other financial documentation.

Skills

Advanced Microsoft 365 proficiency

Schedule coordination

Communication

Event coordination

Education

Diploma or certificate in office administration or related field

Tools

Microsoft Teams

Zoom

SharePoint

AV equipment troubleshooting

Job description

Administrative Support IV - Academic Coordinator

Help shape the educational experience of future Family Medicine physicians. The Department of Family Medicine is seeking a highly organized, proactive, and collaborative Academic Coordinator to support academic programming for Family Medicine Residents across Calgary. This key role coordinates educational activities throughout the academic year, including teaching sessions, workshops, procedural skills training, certification courses, and special events. Working closely with curriculum leaders, faculty, instructors, residents, and administrative colleagues, the Academic Coordinator serves as a central point of contact for scheduling, communications, logistics, financial administration, and event coordination. Responsibilities include coordinating educational programs and events; supporting faculty and learners; maintaining schedules, records, and communications; preparing and submitting preceptor payments, expense claims, and other financial documentation; and ensuring compliance with university and departmental procedures. The successful candidate will thrive in a fast-paced environment, balancing multiple priorities, managing complex schedules, and meeting competing deadlines. Strong organizational skills, initiative, sound judgment, and attention to detail are essential. This role requires proficiency with virtual and hybrid learning technologies. The incumbent will support activities delivered in person, virtually, and in hybrid formats and must be comfortable using and troubleshooting platforms such as Microsoft Teams, Zoom, and audiovisual technologies. The position includes occasional travel between training sites and requires the setup, operation, movement, and transportation of educational equipment, supplies, and materials. Candidates must be able to safely lift and carry items weighing up to 25 lbs (11 kg).

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Primary Care Alberta - Department of Family Medicine
• Primary Location: Sheldon M Chumir Health Centre
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Multisite
• FTE: 1.00
• Posting End Date: 13-NOV-2026
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 23-NOV-2026
• Temporary End Date: 11-JUN-2027
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Days Off: As Per Rotation
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Driver's License, Vehicle Required

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Primary Care Alberta - Department of Family Medicine
• Primary Location: Sheldon M Chumir Health Centre
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Multisite
• FTE: 1.00
• Posting End Date: 13-NOV-2026
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 23-NOV-2026
• Temporary End Date: 11-JUN-2027
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days, Evenings, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Driver's License, Vehicle Required

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Diploma or certificate in office administration, business administration, education administration, or a related field, or an equivalent combination of education and experience. Demonstrated experience coordinating complex schedules, events, programs, or educational activities involving multiple stakeholders. Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and SharePoint. Demonstrated experience supporting virtual and hybrid meetings, workshops, or educational events using platforms such as Microsoft Teams and Zoom. Strong technical aptitude and ability to learn, use, and troubleshoot a variety of software applications, virtual meeting platforms, and audiovisual equipment. Exceptional organizational, interpersonal, and communication skills with a proven ability to manage competing priorities and meet deadlines. Ability to work independently, exercise sound judgment, and build effective working relationships with faculty, learners, instructors, and colleagues. Valid driver's license and access to a vehicle. Ability to safely lift, carry, transport, and set up equipment, supplies, and materials weighing up to 25 lbs (11 kg).

Preferred Qualifications:

Experience supporting postgraduate medical education, healthcare education, residency training programs, or academic program delivery. Experience coordinating educational events, workshops, conferences, or certification courses. Familiarity with virtual learning platforms, learning management systems, and academic scheduling processes. Demonstrated ability to build collaborative relationships and provide exceptional client service.

Create and manage profiles for future opportunities.

Calgary Zone PCA, Calgary, Sheldon M Chumir Health Centre