Administrative Support IV - Scheduler

Alberta Health Services; Wetaskiwin; On-site; CAD 39,000 - 48,000; Full time

Job summary

Alberta Health Services in Wetaskiwin is seeking an Administrative Support IV - Scheduler to provide scheduling support across programs, using the Workforce Management (WFM) system, and to help ensure shifts fill promptly while payroll data is accurately entered.

The role emphasizes attention to detail, customer service, and collaboration with managers, including training new staff and producing scheduling reports that support patient care and compliance with collective agreements.

Qualifications

• Advanced administrative skills to support complex procedures.
• MS Office proficiency and scheduling/payroll knowledge.
• Experience with rotation and position management in health care.
• 2 years of administrative experience in health care.

Responsibilities

• Fill pre-booked and immediate shifts to meet staffing needs.
• Enter payroll data and produce scheduling reports.
• Maintain records and provide statistical information.
• Develop trusted relationships and coordinate with managers.

Skills

Advanced administrative skills

Interpersonal communication

Attention to detail

Education

Some post-secondary education

Tools

WFM scheduling

Payroll systems

MS Office Suite

Job description

We are seeking an outgoing candidate who knows thier way around basic office software and have experience with core administrative functions like payroll and scheduling. As an Administrative Support IV - Scheduler, you will provide vital support to multiple programs scheduled by the SSC.The Scheduler will use Workforce Management (WFM) scheduling application program and work within established Scheduling Shared Services processes to complete complex and often urgent staff scheduling tasks within short timelines. Attention to detail is crucial. You will need to adapt to frequent interruptions and shifting priorities as you ensure that employees are scheduled appropriately, and employee pay data is captured in accordance with policies, procedures, and collective agreement provisions. Your technical and interpersonal communication skills enable you to provide outstanding customer service to valued clients and help with training and orientation of new staff. As the successful Scheduler your key responsibilities will include filling pre-booked and immediate shifts that result from staff vacation, leave of absence, illness and education leave, anticipating staffing needs and informing managers of shifts that require further attention, entering data for payroll, providing scheduling reports, detailing records and compiling/providing statistical information. Your people skills will be key in developing trusted relationships, effective interdisciplinary communication with clients and prioritizing with a patient-focused mindset. In this role, you will make a difference as you ensure we have the people in place to provide essential patient care.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Site Administration
• Primary Location: Wetaskiwin Hospital & Care Ctr
• Multi-Site: Not Applicable
• FTE: 0.50
• Posting End Date: 29-SEP-2026
• Employee Class: Regular Part Time
• Date Available: 09-OCT-2026
• Length of Shift in weeks: 12
• Shifts per cycle: 30
• Days Off: As Per Rotation
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Site Administration
• Primary Location: Wetaskiwin Hospital & Care Ctr
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.50
• Posting End Date: 29-SEP-2026
• Employee Class: Regular Part Time
• Date Available: 09-OCT-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 12
• Shifts per cycle: 30
• Shift Pattern: Days, Evenings, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

You will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program. Computer skills including MS Office Suite of products. Previous experience with WFM and Scheduling and Payroll Experience which includes excellent knowledge of applicable collective agreements and pay. Experience with rotation and position management. 2 years' experience in an administrative capacity in a health care setting.

Preferred Qualifications:

2-5 years' experience as a Staffing Clerk.

Please note:

All postings close at 23:59 MT of the postingend date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Create and manage profiles for future opportunities.

Central Zone, Wetaskiwin, Wetaskiwin Hospital & Care Ctr

Central Zone, Wetaskiwin, Wetaskiwin Hospital & Care Ctr