Administrative Support IV

Alberta Health Services; Calgary; Hybrid; CAD 39,000 - 48,000; Full time

Job summary

Alberta Health Services in Calgary is seeking an Administrative Support IV at Alberta Children's Hospital to back 3-5 academic physicians in Pediatrics Oncology. The role handles coordination of daily activities, research, medical education and leadership commitments, with a hybrid work option (4 days onsite, 1 day WFH).

You will be the primary contact for internal and external stakeholders, requiring professionalism, discretion, and strong Microsoft Office skills, calendar management,

Qualifications

• Some post-secondary education.
• Equivalent experience of 3 years at an intermediate administrative level.
• Attention to detail, accuracy, and time management.
• Strong communication skills.
• Microsoft Office, including Excel.
• Calendar management, minute-taking, and agenda creation.
• Ability to handle confidential information with tact and diplomacy.
• Basic accounting and managing expenses.
• Must be able to lift and carry 25 lbs.

Responsibilities

• Provide high-level administrative support to 3-5 academic physicians in Pediatrics Oncology.
• Coordinate and manage daily activities, research, and medical education commitments.
• Serve as first point of contact for internal and external stakeholders with a professional demeanor.

Skills

Administrative support

Calendar management

Minute-taking

Microsoft Office

Excel

Communication skills

Attention to detail

Time management

Confidential information handling

Basic accounting

Lifting 25 lbs

Medical terminology

Education

Some post-secondary education

Tools

Microsoft Office

Excel

Job description

This temporary 18-month position provides high-level, professional administrative support to 3-5 academic physicians within the Department of Pediatrics, Section of Oncology. The incumbent will be responsible for supporting the coordination and management of the daily activities of assigned physicians, including research, medical education, and administrative or medical leadership commitments. To function effectively in the role, the incumbent should have a comprehensive understanding of the operations of both Alberta Health Services and the University of Calgary, Cumming School of Medicine. Experience in the areas of medical education and/or research would be beneficial. The successful candidate will be proactive, self-directed, and able to work as part of a cohesive team. Sound judgment, tact, creativity, and initiative are required to balance a mix of regular, recurring tasks and larger projects or initiatives. This role is often the first point of contact for both internal and external stakeholders, and professionalism is paramount in representing the Department, Section, and Physicians.Regular hours for this position are 08:00-4:15 Mon-Fri. Current hybrid work option - 4 days/Onsite 1 day/WFH.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Department of Pediatrics
• Primary Location: Alberta Children's Hospital
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 22-SEP-2026
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 02-OCT-2026
• Temporary End Date: 31-MAR-2028
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Department of Pediatrics
• Primary Location: Alberta Children's Hospital
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 22-SEP-2026
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 02-OCT-2026
• Temporary End Date: 31-MAR-2028
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post‑secondary education.

Additional Required Qualifications:

Equivalent experience of 3 years at an intermediate administrative level. Attention to detail, accuracy, and time management - testing will be completed to confirm. Strong communication skills. Minimum intermediate competency in Microsoft Office, including Excel (testing will be completed to confirm). Previous experience with calendar management, minute‑taking, and creating agendas. Demonstrated ability to handle confidential information with appropriate tact and diplomacy. Previous experience with basic accounting and managing expenses. Must be able to lift and carry up 25 lbs.

Preferred Qualifications:

2 years of full‑time experience in an intermediate administrative capacity in a health care setting. 2 years of experience managing calendars, minute‑taking, and creating agendas. Previous event or conference planning experience. Previous scheduling experience (health care scheduling preferred). Previous experience with Regional On‑Call Applications (ROCA). Medical Terminology. University of Calgary Research administration and accounting experience preferred.

Please note:

All postings close at 23:59 MT of the postingend date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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