Administrative Support IV

Recovery Alberta; Calgary; Hybrid; CAD 39,000 - 48,000; Full time

Job summary

Recovery Alberta, the province’s new health agency for Addiction, Mental Health and Correctional Health services, seeks an Administrative Assistant IV in Calgary.

Reporting to the Manager of Medical Affairs, you will provide specialized administrative support for the Medical Leaders portfolios, manage calendars, communications, on-call scheduling, ROCA inputs, and invoicing, while handling confidential materials with discretion.

Qualifications

• Two years of experience in a senior administrative role supporting executive or medical leaders.
• Experience with Microsoft Office Suite and SharePoint.

Responsibilities

• Coordinate and support calendar management and communications for Medical Affairs.
• Input physician on-call schedules into ROCA system and assist with invoicing.
• Prepare background materials and documentation for initiatives and meetings.
• Handle day-to-day emails and inquiries; manage documents and file organization.
• Provide support for invoices and day-to-day needs within a fast-paced environment.

Skills

Calendar management

Communication

Invoice processing

Document management

File management

Administrative support

Education

Post-secondary education

Tools

Microsoft Office Suite

SharePoint

Job description

Are you interested in working in a fast-paced, future-oriented environment that makes a meaningful contribution to the healthcare of Albertans? This is your opportunity to join Recovery Alberta, the new provincial health agency overseeing and coordinating the delivery of Addiction, Mental Health, and Correctional Health services, as the province works to create a modern, more responsive and unified health care system that prioritizes patients, empowers front-line health care professionals and helps reduce pressures on the entire health system. We are currently recruiting for Administrative Assistant (Admin iV), Medical Affairs position to support four Community Medical Leadership roles . Reporting to the Manager, Medical Affairs, you will serve as the key administrative support ensuring the seamless operation of the Medical Leaders portfolios and helping drive impactful initiatives. In this role, you will demonstrate strong communication and organization skills while collaborating with stakeholders. You will be responsible for prioritizing tasks, managing multiple projects, and meeting deadlines in a fast-paced, time-sensitive environment. Your ability to exercise sound judgment, professionalism, diplomacy, and discretion when handling highly sensitive and confidential matters will be essential. This position’s location is located at the Foothills Medical Centre in Calgary and is eligible for hybrid work arrangement. If you are an experienced, self-directed administrative professional, this role is a perfect fit for you!

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Medical Affairs
• Primary Location: Foothills Medical Centre
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 26-OCT-2026
• Employee Class: Regular Full Time
• Date Available: 23-NOV-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Medical Affairs
• Primary Location: Foothills Medical Centre
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 26-OCT-2026
• Employee Class: Regular Full Time
• Date Available: 23-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

As the Administrative Assistant, you will provide specialized administrative functions to support the portfolio. Additionally, the Administrative Assistant requires advanced administrative or specialized skills and knowledge to support procedures, practices, and initiatives within the portfolios. This position plays a crucial role in ensuring efficient operations by handling a wide range of projects and tasks simultaneously. Key responsibilities include coordinating and supporting activities related to calendar management, managing communications, handling physician and resident on call schedules and input into the ROCA system, physician invoicing, and preparing necessary background materials and documentation for initiatives and meetings. The role requires prompt and effective communication, responding to information requests and compiling and relaying confidential materials in a timely manner. Additional duties include managing day-to-day emails and inquiries, proactively handling documents and file management, and providing support for invoices and day-to-day needs. Minimum of two years’ experience in a senior administrative role supporting executive or medical leaders. Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, MS Teams), and working knowledge of SharePoint software.

Preferred Qualifications:

Experience with ROCA physician on call scheduling system. Experience supporting Medical Affairs and physician portfolios considered an asset. Minimum of two years’ experience working within a large and complex healthcare organization.

Create and manage profiles for future opportunities.

Calgary Zone RA, Calgary, Foothills Medical Centre