Administrative Support IV

Alberta Health Services; Calgary; On-site; CAD 39,000 - 48,000; Part time

Job summary

Alberta Health Services at South Health Campus is seeking an Administrative Support IV to provide advanced clerical support to the Allied Health department, the Leadership Team and frontline staff. You will manage calendars, coordinate meetings, book rooms, take minutes, and prepare and disseminate documentation to support operations.

This role requires some post-secondary education and experience with scheduling, Connect Care templates and Oracle.

Qualifications

• Some post-secondary education.
• Experience with scheduling, managing work queues, & creating templates in Connect Care.
• Minimum 6 months experience in administrative support position in Allied Health.
• Experience with Oracle.
• Proficiency with Microsoft Office suite (Word, Outlook, Excel, Access, PowerPoint).
• Typing speed 60-80 wpm.
• Excellent customer service skills; ability to effectively & professionally communicate with staff, clients, referral sources, & other stakeholders.
• Able to work under minimal supervision & under time constraints.

Responsibilities

• Coordinate calendars, schedule appointments and meetings.
• Book rooms, take minutes and disseminate documentation to support operational & business events.
• Gather, compile & format data, information & statistics; prepare information for reports & ensure accurate records.
• Coordinate purchase, maintenance & repair of clinical & office equipment & supplies.

Skills

Scheduling

Communication

Office Suite

Customer service

Time management

Education

Some post-secondary education

Tools

Connect Care

Oracle

Job description

The South Health Campus has four key pillars of service: Collaborative Practice, Wellness, Patient and Family Centered Care, and Innovation. These pillars are guiding the development and delivery of service to all patients and families at SHC.This position provides advanced level administrative support to the Allied Health (AH) Department, the Leadership Team & frontline staff. You will work under minimal supervision while performing a variety of clerical and secretarial tasks for the AH Department & will be expected to effectively & efficiently manage a wide scope of responsibilities. You will be required to maintain a high standard of interpersonal professional communication & must demonstrate confidentiality, flexibility, & initiative. The position is a key information resource for the department in terms of processes & procedures. A large part of your day will include scheduling & coordinating multiple stakeholders for appointments. You’ll be responsible for managing calendars, coordinating meetings, & booking rooms; as well as minute taking, and preparing & disseminating documentation to support operational & business events. In this position you will gather, compile & format data, information & statistics; prepare information for reports & ensure that accurate records are kept. This position will require the incumbent to coordinate purchase, maintenance & repair of clinical & office equipment & supplies.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Allied Health
• Primary Location: South Health Campus
• Multi-Site: Not Applicable
• FTE: 0.40
• Posting End Date: 23-OCT-2026
• Employee Class: Regular Part Time
• Date Available: 16-NOV-2026
• Length of Shift in weeks: 4
• Shifts per cycle: 8
• Shift Pattern: Days, Evenings
• Days Off: As Per Rotation
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Not Applicable

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Allied Health
• Primary Location: South Health Campus
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.40
• Posting End Date: 23-OCT-2026
• Employee Class: Regular Part Time
• Date Available: 16-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 4
• Shifts per cycle: 8
• Shift Pattern: Days, Evenings
• Days Off: As Per Rotation
• Minimum Salary: $28.49
• Maximum Salary: $34.62
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Experience with scheduling, managing work queues, & creating templates in Connect Care. Minimum 6 months experience in administrative support position in Allied Health. Experience with Oracle. Proficiency with Microsoft Office suite (Word, Outlook, Excel, Access, PowerPoint). Typing speed 60-80 wpm. Excellent customer service skills; ability to effectively & professionally communicate with staff, clients, referral sources, & other stakeholders. Able to work under minimal supervision & under time constraints, (e.g. meet changing deadlines/schedules).

Preferred Qualifications:

2 years' experience in the area of medical office administration in an acute care hospital. Proven ability to learn new software systems.Experience ordering & maintaining office/IT equipment (e.g., computer & devices such as headsets, fax, photocopier, vocera). Connect Care experience specifically related to Referrals Management, Schegistrar and Template Builder roles in an Allied Health department is preferred.

Please note:

All postings close at 23:59 MT of the postingend date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Create and manage profiles for future opportunities.

Calgary Zone, Calgary, South Health Campus

Calgary Zone, Calgary, Peter Lougheed Centre