Administrative Support

Wascana; Weyburn; On-site; CAD 33,000 - 42,000; Part time

Job summary

The Ministry of Social Services in Weyburn, Saskatchewan is seeking a reliable team player to join the Administrative Services team. You will provide a variety of administrative support to multiple programs, ensuring accuracy and efficiency in daily tasks.

Responsibilities include handling calls, processing invoices and contracts, coordinating travel and events, and maintaining office supplies and equipment. You will work in a collaborative, inclusive environment that values service excellence.

Qualifications

• Knowledge of office administration practices and records management experience.
• Ability to lift up to 25 lbs.
• Public service values and commitment to excellence.

Responsibilities

• Respond to telephone inquiries and redirect calls.
• Monitor and code expenditures; prepare invoices and contracts.
• Provide administrative support and assist with equipment and software issues.
• Prepare and edit correspondence; coordinate travel, events, and meetings.
• Process mail and manage inventory of forms, supplies and equipment.

Skills

Accountability

Collaboration

Adaptability

Inclusivity

Critical Thinking

Digital Skills

Interacting with Others

Navigating Ambiguity

Managing Self

Health, Safety and Wellness

Data Literacy

Influence

Political and Organizational Awareness

Managing Organizational Resources

Job description

• Employment Type SGEU Term 9 months or more
• Salary Range 24.079 - 30.174
• Hours of Work A - SGEU Office 36 – one date off every two weeks
• Workplace Diversity We are committed to workplace diversity.
• Occupation Code PSC
• Grade SGEU.05.
• Organization 036 Social Services
• Number of Openings 1

About Us

The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.

About the Team

The Ministry of Social Services supports vulnerable people and families as they build a better quality of life.

We help people with their immediate needs and provide supports for: families to safely care for their children, children and youth in care to be successful, people with disabilities to access community-based services, access to affordable housing, and income assistance to meet people’s basic needs as they work to become self-sufficient to the best of their abilities.

Together with Indigenous and community partners, we work to make a positive difference in the lives of our clients every day.

ABOUT THE JOB

The Opportunity:

The Ministry of Social Services in Weyburn, is looking for a reliable and positive team player to join the Administrative Services team in our Weyburn office. As a person who is energetic, thorough, conscientious, and attentive to detail, you will provide a variety of administrative support to various Ministry programs.

Responsibilities

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Compile, sort, and distribute incoming and outgoing mail.
• Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Candidates must demonstrate knowledge of office administration practices, typically acquired through completion of an office education program and/or prior experience in administrative support roles, as well as previous records management experience.
• This position can be physically demanding, and you may be required to lift up to 25 lbs.
  

Job Skills:

• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.