Administrative Support

Saskatchewan Ltd.; Saskatoon; On-site; CAD 52,000 - 66,000; Full time

Job summary

The Government of Saskatchewan is seeking an administrative support staff member to provide secretarial and administrative assistance to the Ministry of Social Services. The role supports the team by handling inquiries, managing expenses, coordinating travel and events, and maintaining office operations.

Responsibilities include drafting communications, organizing meetings, and ensuring smooth administrative workflows in a public service environment.

Qualifications

• Experience providing administrative support in a government or public service setting.
• Proficiency with office software and basic IT troubleshooting.
• Strong communication, organization and time-management abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Answer public and internal inquiries by phone and email, redirect calls as needed.
• Monitor/code expenditures, prepare business expense forms, invoices and contracts.
• Assist team with equipment and software issues and basic tech support.
• Draft, proofread and edit correspondence and documents.
• Coordinate travel, events, meetings and vehicle logistics as required.
• Sort, distribute, and manage incoming/outgoing mail.
• Procure and maintain office supplies and equipment inventories.

Skills

Office administration

Digital skills

Interacting with others

Data literacy

Critical thinking

Job description

• Hours of Work A - SGEU Office 36 – one date off every two weeks
• Workplace Diversity We are committed to workplace diversity.
• Occupation Code PSC
• Grade SGEU.05.
• Organization 036 Social Services
• Number of Openings 1

About Us

The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.

About the Team

The Ministry of Social Services supports vulnerable people and families as they build a better quality of life.

We help people with their immediate needs and provide supports for: families to safely care for their children, children and youth in care to be successful, people with disabilities to access community-based services, access to affordable housing, and income assistance to meet people’s basic needs as they work to become self-sufficient to the best of their abilities.

Together with Indigenous and community partners, we work to make a positive difference in the lives of our clients every day.

ABOUT THE JOB

The Opportunity:

The Ministry of Social Services is seeking an administrative support staff to provide secretarial and administrative support to the Ministry of Social Services

Responsibilities

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Compile, sort, and distribute incoming and outgoing mail.
• Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Office administrative procedures including filing systems.
• Applicable computer hardware and software applications and terminology.
  

Job Skills:

• Critical Thinking (Level A).
• Digital Skills (Level A).
• Interacting with Others (Level A).
• Navigating Ambiguity (Level A).
• Managing Self (Level A).
• Health, Safety and Wellness (Level A).
• Data Literacy (Level A).
• Influence (Level A).
• Political and Organizational Awareness (Level A).
• Managing Organizational Resources (Level B).
• Vacation, scheduled days off, and other types of leave.
• Inclusive work environments.
• Career growth, development, and advancement opportunities.

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.