Administrative Assistant

Saskatchewan Health Authority; Regina; On-site; CAD 42,000 - 54,000; Full time

Job summary

The Saskatchewan Health Authority is seeking an Administrative Assistant for the Rehabilitation Services - Administration portfolio in Regina. The role provides confidential support to Directors, coordinates workflows with the administrative team, and ensures smooth operation of the portfolio through accurate administrative functions.

You will work collaboratively, handle sensitive information discreetly, and use Microsoft Office to prepare documents, manage calendars, and support

Qualifications

• Completion of Grade 12 supplemented by a recognized business course
• 3-5 years of experience working in a senior administrative assistant-type role

Responsibilities

• Provide confidential administrative support to Directors.
• Coordinate workflow with other administration staff.
• Assist in ensuring efficient operation of the portfolio via accurate admin tasks.
• Maintain confidentiality with discretion.
• Demonstrate initiative and strong written and verbal communication.

Skills

Organizational skills

Planning skills

Interpersonal skills

Communication

MS Office

Confidentiality

Education

Grade 12 plus business course

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

Job description

Position #: V39665

Expected Start Date: November 30, 2026

Union: OOS

Facility: Wascana Rehabilitation Centre

City/Town: Regina

Department: Rehabilitation Services - Administration

Type: Full-time temporary

Expected Up to Date: December 31, 2027

FTE: 1

Shift Information: Days

Number of Hours per Rotation: 37.5hours per 1 weeks

Relief: No

Float: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: No

Job Description:The Administrative Assistant is accountable to provide confidential administrative support to the Directors they are assigned to. This position supports, and contributes to, processes and practices to ensure the efficient operation of the portfolio(s), through accurate, timely and efficient execution of confidential administrative support functions for Directors. The incumbent works closely, in a collaborative and cooperative manner, with all members of the administrative team to assist in accomplishing the Saskatchewan Health Authority’s objectives. The incumbent co-ordinates workflow with other administration support staff and, in their absence, may provide support services as requested.

Human Resources Exemption: No

Education

• Completion of Grade 12 supplemented by a recognized business course

Education

• 3-5 years of experience working in a senior administrative assistant-type role

Competencies

• Organizational skills
• Planning skills
• Interpersonal skills

Knowledge, Skills & Abilities

• Have high degree of initiative, ingenuity & can work with little/no supervision
• Excellent proficiency in editing material for clarity, accuracy and conciseness
• Commitment to a diverse, culturally competent, culturally safe work environment
• Can maintain confidentiality including confidential information with discretion.
• Demonstrated approaches to problem solving w/strong decision-making capability
• Advance computer skills, including Microsoft Office (Excel, Word and Access)
• Knowledge & experience in minute taking & synthesizing information
• Ability to demonstrate initiative, independent judgment & organizational skills
• Demonstrates effective verbal and written communication skills.
• Ability to work collegially, collaboratively and build positive relationships
• Working knowledge of SHA governance/org structure/relationships
• Ability to adapt to frequent change and work under pressure

Other Information

• For more information on the city of Regina please visit https://www.regina.ca/