Administrative Support

Altis Technology; Ottawa; On-site; CAD 28,000 - 39,000; Full time

Job summary

Altis Technology in Ottawa, Ontario, is seeking an administrative professional to support laboratory processing in a fast-paced environment on a 2-week contract on-site.

You'll log and track specimens and documentation, assign identifiers, maintain accurate records, and assist the administrative team with daily priorities while meeting timelines and ensuring data accuracy. This role offers training and potential extension based on operational needs.

Qualifications

• Administrative or office support experience in a fast-paced environment.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent attention to detail and accuracy in documentation.
• Data entry and tracking of documentation with high reliability.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a collaborative team.
• A basic understanding of anatomy is considered an asset.

Responsibilities

• Receive, log, label, and track incoming specimens and related documentation with accuracy.
• Assign unique identifiers to specimens and ensure information is recorded correctly.
• Maintain accurate records to support tracking from receipt through processing and reporting.
• Help manage a high volume of work while meeting timelines and maintaining attention to detail.
• Collaborate with the administrative team to support daily operational priorities.

Skills

Data entry

Attention to detail

Organization

Communication skills

Independent & team work

Job description

Location: Ottawa, ON, On-site (5 days per week)
Language: Strong written and verbal English communication skills
Duration: 2 week contract (with the possibility of an extension)
Background Check Requirement: Criminal Background and Vaccination Verification

About the Opportunity
Join a collaborative healthcare environment where your attention to detail and organizational skills will directly support the timely processing of important laboratory work. This is an excellent opportunity to contribute to a busy administrative team while gaining valuable experience in a fast‑paced, high‑volume setting.

Working alongside experienced professionals, you'll receive hands‑on training and ongoing support as you help manage a significant backlog of consults. Your work will play an important role in ensuring specimens and documentation are accurately tracked throughout the processing lifecycle.

What's In It for You

• Gain valuable experience in a respected healthcare environment
• Receive comprehensive training and ongoing support from an experienced team
• Work in a collaborative workplace that values accuracy, teamwork, and continuous learning
• Opportunity for contract extension based on operational requirements

Your Responsibilities

• You’ll receive, log, label, and track incoming specimens and related documentation with a high degree of accuracy
• You’ll assign unique identifiers to specimens while ensuring all information is recorded correctly
• You’ll maintain accurate records to support tracking from receipt through processing and reporting
• You’ll help manage a high volume of work while maintaining strong attention to detail and meeting timelines
• You’ll collaborate with the administrative team to support daily operational priorities

Skills and Qualifications

• Previous administrative or office support experience in a fast‑paced environment
• Strong organizational skills with the ability to manage multiple priorities effectively
• Excellent attention to detail and a commitment to accuracy
• Comfortable working with data entry and tracking documentation
• Strong written and verbal communication skills
• Ability to work independently and as part of a collaborative team
• A basic understanding of anatomy is considered an asset

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.