Program Administrator/Scanning clerk

Altis Technology; Ottawa; On-site; CAD 41,000 - 59,000; Full time

Job summary

Altis Technology is seeking a detail-oriented Program Administrator to support a busy operations team during a key project initiative in Ottawa. This role focuses on organizing, documenting, and ensuring accuracy across high volumes of records.

Responsibilities include scanning and managing documents in SharePoint, data entry, and providing day-to-day admin support to multiple teams within normal business hours. Strong organizational skills are essential.

Qualifications

• 3+ years of experience in an administrative, project support, or document-intensive role.
• Demonstrated experience managing high volumes of documentation with exceptional accuracy and attention to detail.
• Experience operating scanning equipment, including flatbed and feeder scanners.
• Strong proficiency with Microsoft Word, Excel, and SharePoint or similar document management systems.
• Excellent organizational and time management skills, with the ability to prioritize competing deadlines.
• Ability to work independently while contributing effectively within a collaborative team environment.

Responsibilities

• You’ll support the operations team by scanning, uploading, organizing, and maintaining a high volume of documents in SharePoint.
• You’ll process documents, ensuring all records are complete, accurate, and properly filed.
• You’ll maintain both physical and electronic filing systems, retrieving documentation as required.
• You’ll perform data entry, update tracking spreadsheets, and format documents using Microsoft Word and Excel.
• You’ll provide administrative support for ongoing projects while assisting multiple team members with day-to-day operational tasks.
• You’ll respond to occasional phone calls and emails, following established procedures and internal guidelines.

Skills

Administrative experience

Documentation management

High-volume processing

Attention to detail

Independent work

Tools

SharePoint

Microsoft Word

Microsoft Excel

Job description

Location: Ottawa, ON, Fully Onsite, 5 days in office

Language: English required

Duration: 11-week contract to start, with strong potential for extension

Background Check Requirement: Criminal background check required

About the Opportunity

Our client, a well-respected organization in the non-profit sector, is seeking a detail-oriented Program Administrator to support a busy operations team during an important project initiative. This role is ideal for someone who enjoys working behind the scenes to keep projects organized, documentation accurate, and daily operations running smoothly.

You will collaborate with multiple internal teams while managing high volumes of documentation in a structured and fast-paced environment. If you take pride in your organizational skills, enjoy administrative work, and thrive in a role where accuracy matters, we'd love to hear from you.

What's in it for You

• Gain valuable experience supporting operational and project teams within a collaborative organization.
• Work alongside experienced professionals in a structured and supportive environment.
• Build your expertise with document management systems, SharePoint, and project administration.
• Enjoy regular business hours, Monday to Friday, from 8:00 AM to 4:00 PM EST.
• Opportunity for contract extension based on project needs and performance.

Your Responsibilities

• You’ll support the operations team by scanning, uploading, organizing, and maintaining a high volume of documents in SharePoint.
• You’ll process documents, ensuring all records are complete, accurate, and properly filed.
• You’ll maintain both physical and electronic filing systems, retrieving documentation as required.
• You’ll perform data entry, update tracking spreadsheets, and format documents using Microsoft Word and Excel.
• You’ll provide administrative support for ongoing projects while assisting multiple team members with day-to-day operational tasks.
• You’ll respond to occasional phone calls and emails, following established procedures and internal guidelines.

Skills and Qualifications

• 3+ years of experience in an administrative, project support, or document-intensive role.
• Demonstrated experience managing high volumes of documentation with exceptional accuracy and attention to detail.
• Experience operating scanning equipment, including flatbed and feeder scanners.
• Strong proficiency with Microsoft Word, Excel, and SharePoint or similar document management systems.
• Excellent organizational and time management skills, with the ability to prioritize competing deadlines.
• Ability to work independently while contributing effectively within a collaborative team environment.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.

All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities.

If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.