Administrative Coordinator

Altis Technology; Ottawa; Hybrid; CAD 42,000 - 64,000; Full time

Job summary

Altis Technology is seeking a detail-oriented Administrative Coordinator on a 6-month contract in Ottawa, ON. You will serve as the main contact for technical committee members, coordinate meetings and travel, and maintain records across multiple systems.

Responsibilities include preparing materials, distributing ballots, processing travel claims, and supporting quality management with process improvements. Eligible for Reliability Clearance and bilingual assets are considered a strong asset.

Qualifications

• Recent graduate or 1–3 years of administrative/coordination experience.
• Ability to manage multiple stakeholders and priorities with high attention to detail.
• Strong customer service experience across relevant sectors.
• Experience preparing correspondence, reports, presentations, and scheduling.
• Proficient with Microsoft Office and Adobe Acrobat.
• Excellent written and verbal communication; professional relationship building.
• Eligibility to obtain Reliability Security Clearance.

Responsibilities

• Serve as the primary administrative contact for technical committee members and inquiries.
• Coordinate meetings, virtual conferences, travel arrangements, and logistics.
• Maintain records, committee documents, databases, and reporting information.
• Prepare correspondence, meeting materials, reports, and distribute ballots.
• Process travel claims, funding applications, financial tracking, and transactions.
• Support quality management by maintaining docs and recommending process improvements.

Skills

Administrative support

Stakeholder management

Meeting logistics

Microsoft Office

Communication skills

Education

Bachelor’s degree or diploma in a relevant field

Tools

Adobe Acrobat

Job description

Location: Ottawa, ON, Hybrid (1 day per week on-site)

Language: English required. Bilingualism (English/French) is considered a strong asset for long-term opportunities.

Duration: 6-month Contract

Background Check Requirement: Reliability Security Clearance. Candidates must be eligible to obtain Reliability Status prior to their start date.

About the Opportunity

Join a respected Canadian public sector organization that plays an important role in shaping standards that support innovation, public safety, international trade, and emerging technologies. Working behind the scenes, you'll help coordinate the administrative activities that allow technical experts from across Canada to collaborate and contribute to international standards development.

This is an excellent opportunity for an organized, service-oriented professional who enjoys supporting people, solving problems, and keeping complex activities running smoothly. You'll become the primary point of contact for volunteer committee members, providing exceptional administrative support while working closely with an experienced manager in a collaborative and purpose-driven environment.

What's In It for You

Build your career within a respected organization where your work has meaningful impact across Canada and beyond. You'll gain exposure to international initiatives, collaborate with professionals from diverse industries, and join a workplace that values teamwork, continuous learning, and exceptional service. This role offers excellent mentorship and the opportunity to develop strong coordination and stakeholder management skills.

Your Responsibilities

• You’ll serve as the primary administrative contact for technical committee members, responding to inquiries and providing timely support.
• You’ll coordinate meetings, virtual conferences, travel arrangements, and committee logistics to ensure activities run efficiently.
• You’ll maintain accurate records, committee documentation, databases, and reporting information across multiple systems.
• You’ll prepare correspondence, meeting materials, reports, and distribute committee ballots and technical documentation.
• You’ll process travel claims, funding applications, financial tracking, and other administrative transactions with a high level of accuracy.
• You’ll support quality management initiatives by maintaining documentation and recommending process improvements that enhance operational efficiency.

Skills and Qualifications

• Recent graduate or 1 to 3 years of progressive administrative or coordination experience in a fast-paced environment.
• Experience supporting multiple stakeholders while managing competing priorities with exceptional attention to detail.
• Strong customer service skills, ideally gained in industries such as real estate, insurance, healthcare, professional services, or volunteer coordination.
• Experience preparing correspondence, reports, presentations, records management, scheduling meetings, travel coordination, and expense administration.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, Adobe Acrobat, and electronic collaboration tools.
• Excellent written and verbal communication skills with the ability to build positive relationships and provide professional support.
• Eligibility to obtain Reliability Security Clearance prior to employment.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.