Human Resources Assistant

Altis Technology; Ottawa; On-site; CAD 42,000 - 54,000; Full time

Job summary

Altis Technology in Ottawa, ON is seeking a bilingual HR Assistant for an 18-month, on-site contract to support employees throughout their employment journey in a collaborative education-focused environment.

Work with the HR team to maintain records, assist recruitment and onboarding, and ensure HR processes run smoothly while handling confidential information with discretion and professionalism.

Qualifications

• 1+ year of experience in human resources, administration, or a related support role.
• Post-secondary education in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience.
• Bilingual communication skills in English and French, both written and verbal.
• Experience providing excellent customer service in a professional environment.
• Experience using an HRIS, ADP, or a similar system is considered an asset.
• Strong proficiency with Microsoft Office, particularly Excel, along with excellent organizational and time management skills.
• High level of professionalism, discretion, attention to detail, and the ability to handle confidential information.

Responsibilities

• Provide day-to-day administrative support to the Human Resources team, including preparing documentation, maintaining files, and coordinating HR activities.
• Support recruitment and onboarding by scheduling interviews, preparing employment documentation, and assisting with new hire processes.
• Maintain accurate employee information within the HR information system and ensure records remain current and confidential.
• Respond to employee inquiries and provide timely support on HR-related requests.
• Assist with payroll administration by entering data and supporting reporting requirements.
• Prepare reports, monitor HR documentation, and contribute to ongoing HR projects and process improvements.

Skills

Bilingual English/French

HR administration

Customer service

Excel

Discretion/Confidentiality

Time management/Organization

Education

Post-secondary education in HR, Business Admin, or related field

Tools

HRIS/ADP

Job description

Location: Ottawa, ON (On-site)
Language: Bilingual, English and French (written and spoken)
Duration: 18-month contract
Background Check Requirement: A satisfactory criminal background check and professional reference checks are required.

About the Opportunity

Join a collaborative Human Resources team within the post-secondary education sector as a Bilingual HR Assistant, where you'll play an important role in supporting employees throughout their employment journey. This is an excellent opportunity for an organized and service-oriented HR professional who enjoys balancing administrative responsibilities with meaningful employee support.

Working closely with the HR team, you'll contribute to day-to-day operations while helping maintain accurate employee records, supporting recruitment and onboarding activities, and ensuring HR processes run smoothly. As an HR Assistant, you'll be part of an environment that values collaboration, professionalism, and continuous learning.

What's In It for You

• Opportunity to build your HR career in a supportive and collaborative environment
• Exposure to a broad range of human resources functions, including recruitment, HR administration, and payroll support
• A workplace that values teamwork, service excellence, and professional development
• Meaningful work supporting employees in an education-focused organization

Your Responsibilities

• You'll provide day-to-day administrative support to the Human Resources team, including preparing documentation, maintaining files, and coordinating HR activities
• You'll support recruitment and onboarding by scheduling interviews, preparing employment documentation, and assisting with new hire processes
• You'll maintain accurate employee information within the HR information system and ensure records remain current and confidential
• You'll respond to employee inquiries and provide timely support on HR-related requests
• You'll assist with payroll administration by entering data and supporting reporting requirements
• You'll prepare reports, monitor HR documentation, and contribute to ongoing HR projects and process improvements

Skills and Qualifications

• 1+ year of experience in human resources, administration, or a related support role
• Post-secondary education in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience
• Bilingual communication skills in English and French, both written and verbal
• Experience providing excellent customer service in a professional environment
• Experience using an HRIS, ADP, or a similar system is considered an asset
• Strong proficiency with Microsoft Office, particularly Excel, along with excellent organizational and time management skills
• High level of professionalism, discretion, attention to detail, and the ability to handle confidential information

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals.All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.