Administrative Support

Saskatchewan Ltd.; North Battleford; On-site; CAD 42,000 - 54,000; Full time

Job summary

The Ministry of Social Services in North Battleford seeks a reliable administrative support team member to join the Administrative Services team. You will provide a variety of office support, help with travel logistics, and handle routine correspondence while upholding public service excellence.

We value ownership, collaboration, inclusivity, and adaptability. The role involves handling records management, expenditures, and general office operations within a dedicated public service setting.

Qualifications

• Knowledge of office administration practices typically acquired through an office education program and/or prior experience in administrative support roles.
• Ability to lift up to 25 lbs as required.

Responsibilities

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Compile, sort, and distribute incoming and outgoing mail.
• Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Skills

Critical Thinking

Digital Skills

Interacting with Others

Navigating Ambiguity

Managing Self

Health & Safety

Data Literacy

Influence

Awareness

Resource Management

Leave Management

Inclusive Environment

Career Growth

Education

Office education program

Job description

• Hours of Work A - SGEU Office 36 – one date off every two weeks
• Workplace Diversity We are committed to workplace diversity.
• Occupation Code PSC
• Grade SGEU.05.
• Organization 036 Social Services
• Number of Openings 1

About Us

The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.

About the Team

The Ministry of Social Services supports vulnerable people and families as they build a better quality of life.

We help people with their immediate needs and provide supports for: families to safely care for their children, children and youth in care to be successful, people with disabilities to access community-based services, access to affordable housing, and income assistance to meet people’s basic needs as they work to become self-sufficient to the best of their abilities.

Together with Indigenous and community partners, we work to make a positive difference in the lives of our clients every day.

ABOUT THE JOB

The Ministry of Social Services, Program Support in North Battleford,is looking for a reliable and positive team player to join the Administrative Services team in our North Battleford office. As a person who is energetic, thorough, conscientious, and attentive to detail, you will provide a variety of administrative support to various Ministry programs.

Responsibilities

• Respond to telephone inquiries from the public and redirect calls.
• Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts.
• Provide support to the team, including assisting with equipment and software issues.
• Compose, record, proofread, and edit a variety of correspondence.
• Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required.
• Compile, sort, and distribute incoming and outgoing mail.
• Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment.

Qualifications

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Candidates must demonstrate knowledge of office administration practices, typically acquired through completion of an office education program and/or prior experience in administrative support roles, as well as previous records management experience.
• This position can be physically demanding, and you may be required to lift up to 25 lbs.
  

Job Skills:

• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.