Administrative specialist

Archer Daniels Midland; Montreal; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Specialist to join their team in Montreal. This role involves maintaining records for flour production, managing grain accounting, and overseeing HR duties. The ideal candidate will thrive in a fast-paced environment, possess strong interpersonal skills, and be fluent in both French and English. Join a company committed to professional development and diversity, and contribute to enhancing the quality of life through nutrition solutions. This position offers a comprehensive benefits package, ensuring a supportive work environment for all employees.

Benefits

Complete Benefit Package

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Qualifications

• Preferred candidates should be motivated and competitive.
• Strong communication with plant workers and management is essential.

Responsibilities

• Maintain daily records of flour production and position reports.
• Manage grain accounting and collaborate with the Winnipeg team.
• Handle month-end reporting of production and shipments.

Skills

Interpersonal Skills

Communication Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Database Management

Teamwork

Adaptability

Fluency in French

Fluency in English

Education

University Degree in Business

College Diploma in Accounting

Tools

Windows Environment

Job description

Administrative Specialist

Location: Montreal, Quebec

Position Type: Operations

Salary: Full Time, Hourly

Compensation: This position offers a complete benefit package, including retirement, health, life, vision, and dental insurance

Pre-employment Requirement: Successful completion of pre-employment medical and reference check

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities, and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health, and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

About the Position

Reporting to the Commercial Manager, the Administrative Specialist will maintain records for ADM’s flour mill.

Duties and Responsibilities

1. Responsible for daily record keeping and reporting of flour production from the Montreal flour mills and daily position reports.
2. Manage grain accounting at the location, including daily entry and recording of wheat unloads, generating settlements for locally delivered wheat, managing orders, trucking, inventories, and collaborating with the Winnipeg team on usage, grind, wheat reception, and CN tracking.
3. Coordinate records management to ensure all records are retained and stored properly and for the appropriate duration.
4. Handle month-end reporting of production, shipments, and inventories to corporate accounting for both locations.
5. Potentially oversee HR duties such as payroll backup, monitoring employee vacation and absenteeism, maintaining work permits, crewing, and tracking of vacations and absences.

Required Skills and Qualifications

• Motivated and competitive candidates are preferred.
• Strong interpersonal skills and clear communication with plant workers, peers, and management.
• Proficiency in computer applications including Word, Excel, PowerPoint, and database management within a Windows environment.
• Ability to work well within a team and foster team building.
• Willingness to cross-train and adapt within a small office environment.
• Ability to excel in a fast-paced work environment.
• Fluent in French and English (reading, writing, speaking).

Education or Work Experience

• University degree or college diploma in business or accounting is beneficial but not required.

Additional Information

• Legal authorization to work in Canada is required.
• No relocation support available.
• Compliance with local/provincial legislation and safety/EHS requirements.

We support your professional development and value diversity. If accommodations are needed during the hiring process, please inform us in advance. We encourage all qualified candidates to apply, even if they do not meet every listed qualification.