Administrative specialist

Archer Daniels Midland; Montreal; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Specialist to support operations in their Montreal flour mill. This dynamic role involves record keeping, grain accounting, and collaboration with team members to ensure smooth operations. The ideal candidate will thrive in a fast-paced environment, possess strong interpersonal skills, and be proficient in both French and English. This position offers a comprehensive benefits package and opportunities for professional development, making it an exciting opportunity for motivated individuals looking to grow in a supportive workplace.

Benefits

Complete Benefit Package

Health Insurance

Life Insurance

Vision Insurance

Dental Insurance

Retirement Plan

Qualifications

• Strong interpersonal and communication skills are essential.
• Proficiency in spreadsheet, database, and word processing software is required.
• A degree in business or accounting is beneficial but not mandatory.

Responsibilities

• Maintain daily records of flour production and manage grain accounting.
• Coordinate records management and handle month-end reporting.
• Potentially assist with HR duties such as payroll and employee tracking.

Skills

Interpersonal Skills

Communication Skills

Spreadsheet Software

Database Software

Word Processing Software

Teamwork

Fluency in French

Fluency in English

Education

University Degree in Business

College Diploma in Accounting

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Administrative Specialist

Location: Montreal, Quebec

Position Type: Operations

Salary: Full Time, Hourly

Compensation: This position offers a complete benefit package, including retirement, health, life, vision, and dental insurance.

Pre-employment Requirement: Successful completion of pre-employment medical and reference check.

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities, and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health, and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

About the Position

Reporting to the Commercial Manager, the Administrative Specialist will maintain records for ADM’s flour mill.

Duties and Responsibilities

1. Responsible for daily record keeping and reporting of flour production from the Montreal flour mills and daily position reports.
2. Manage grain accounting at the location, including daily entry and recording of wheat unloads, generating settlements for locally delivered wheat, managing orders, trucking, inventories, and collaborating with the Winnipeg team on usage, grind, wheat reception, and CN tracking. Must understand plant operations and be involved in all processes.
3. Coordinate records management, ensuring all records are retained and stored properly and for the appropriate duration.
4. Handle all month-end reporting of production, shipments, and inventories to corporate accounting for both locations.
5. Potentially handle HR duties such as payroll backup, monitoring vacation/absenteeism, maintaining government permits, crewing, and tracking employee leave.

Required Skills and Qualifications

• Highly motivated and competitive candidates are preferred.
• Strong interpersonal skills, clear communication with plant workers, peers, and management.
• Proficient in spreadsheet, database, and word processing software within a Windows environment.
• Knowledge of Word, Excel, and PowerPoint.
• Ability to work well in a small team, foster team building, and be cross-trained on various office tasks.
• Capable of thriving in a fast-paced environment.
• Fluent in French and English, both written and spoken.

Education or Work Experience

• A university degree or college diploma in business or accounting is beneficial but not required.

Additional Information

• Must have authorization to work legally in Canada.
• No relocation support provided.
• Compliance with local/provincial legislation and safety/EHS requirements is mandatory.

If you love the challenge of this dynamic career, ADM supports and encourages your professional development and success. We are an equal opportunity employer valuing diversity. If you require accommodations during the hiring process, please inform us in advance.

Even if you do not meet all qualifications, we encourage you to apply. We review all applications and may consider you for this or other roles. More information is available at www.adm.com.