Administrative Services Assistant | Community Services

Interior Health Authority; Kaslo; On-site; CAD 16,000 - 21,000; Part time

Benefits offered by this job

Benefits package

Training opportunities

Employee and Family Assistance Program

Job stability

Vacation for work-life balance

Job summary

Interior Health Authority is seeking a relief part-time Administrative Services Assistant for the Victorian Hospital of Kaslo in Kaslo, BC. The role supports reception, scheduling, data entry and record management in a clinical setting.

You will assist with inventory, supplies and basic health unit support, while maintaining discretion with confidential information and ensuring accuracy in all administrative tasks.

Qualifications

• Strong data entry and records management skills.
• Ability to handle confidential client information with discretion.
• Ability to manage competing priorities in a fast-paced health care setting.

Responsibilities

• Perform reception, administrative and clerical duties.
• Coordinate scheduling, client appointments and travel arrangements.
• Maintain and organize records and supply inventories.
• Prepare correspondence and minutes as required.
• Provide hands-on support within a clinical setting.

Skills

Data entry

Records management

Attention to detail

Discretion with confidential info

Communication & teamwork

Tools

HCIS system

Job description

Interior Health has an exciting opportunity for a relief part-time (0.41 FTE) Administrative Services Assistant to join their team at the Victorian Hospital of Kaslo in Kaslo, B.C.

Position End Date: Until April 4, 2028 or return of Incumbent.

Who are we looking for?

The ideal candidate brings strong attention to detail, data entry and records management skills, sound judgment and discretion when handling confidential client information, and the ability to manage competing priorities in a fast-paced health care environment. This position is well suited to someone who is comfortable working at in reception, client scheduling, administrative coordination, inventory and supply management, and hands-on support within a clinical setting.

The successful candidate will demonstrate initiative, accuracy and reliability, while communicating professionally with clients, families, staff, health care providers and external contacts. The ideal candidate will also have the ability to remain calm, respectful and professional when interacting with clients who may be anxious, confused or upset at times. Candidates should be prepared for a role that extends beyond traditional administrative duties and requires flexibility, teamwork and a willingness to support the operational needs of the program.

What We Offer

• Comprehensive employer-paid benefits package
• Access to employer-paid training and education opportunities
• Employee and Family Assistance Program
• Job stability in a collaborative team environment
• Employer-paid vacation for work-life balance

What Will You Work On?

In this role you will perform a variety of reception, administrative and Health Unite Aide support duties including data entry, gathering, organizing, collecting, collating and verifying information, types correspondence, prepares presentations, arranges meetings, types agendas, takes and transcribes minutes, books travel, performs reception duties and record management. You will also be responsible for scheduling and confirming client appointments, receiving, recording and checking balances of cash transactions, maintaining and cleaning medical/surgical supplies, equipment and HCIS resource material.

Clinical support for this role includes cleaning, setting up and dismantling rooms, cleaning/sanitizing toys and equipment, weighing and measuring babies, calibrating equipment, vision screenings. Cleaning medical equipment and instruments, delivering supplies and biological will also be a part of this integral role.

Scheduling Information

Shift types are days and shift times are from: 08:30 to 16:30 hours. Days of work are Tuesday and Wednesday.