Administrative Services Assistant | Community Services

Interior Health Authority; Kamloops; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Benefits package

Training opportunities

Employee Assistance Program

Job summary

Interior Health Authority in Kamloops, B.C. seeks a relief full-time Administrative Services Assistant at Thompson Park Mall.

You will perform reception, data entry, records management and administrative coordination in a busy clinical setting, with discretion handling confidential information and supporting operational needs. The role involves scheduling client appointments, processing cash transactions, maintaining medical supplies, preparing correspondence and supporting Health Unite Aide

Qualifications

• Strong attention to detail and data entry accuracy.
• Experience with records management and handling confidential information.
• Ability to manage competing priorities in a fast-paced health care environment.

Responsibilities

• Perform reception, administrative and Health Unite Aide support duties including data entry and records management.
• Schedule and confirm client appointments, manage cash transactions and receipts.
• Maintain and clean medical/surgical supplies, equipment and HCIS resource material.

Skills

Data entry

Records management

Attention to detail

Discretion with confidential info

Prioritization

Education

Office administration certificate

Job description

Interior Health has an exciting opportunity for a relief full-time Administrative Services Assistant to join their team at the Thompson Park Mall in Kamloops, B.C.

Position End Date: Until June 7, 2027 or return of Incumbent.

Who are we looking for?

The ideal candidate brings strong attention to detail, data entry and records management skills, sound judgment and discretion when handling confidential client information, and the ability to manage competing priorities in a fast-paced health care environment. This position is well suited to someone who is comfortable working at in reception, client scheduling, administrative coordination, inventory and supply management, and hands-on support within a clinical setting.

The successful candidate will demonstrate initiative, accuracy and reliability, while communicating professionally with clients, families, staff, health care providers and external contacts. The ideal candidate will also have the ability to remain calm, respectful and professional when interacting with clients who may be anxious, confused or upset at times. Candidates should be prepared for a role that extends beyond traditional administrative duties and requires flexibility, teamwork and a willingness to support the operational needs of the program.

What We Offer

• Comprehensive employer-paid benefits package
• Access to employer-paid training and education opportunities
• Employee and Family Assistance Program
• Job stability in a collaborative team environment
• Employer-paid vacation for work-life balance

What Will You Work On?

In this role you will perform a variety of reception, administrative and Health Unite Aide support duties including data entry, gathering, organizing, collecting, collating and verifying information, types correspondence, prepares presentations, arranges meetings, types agendas, takes and transcribes minutes, books travel, performs reception duties and record management. You will also be responsible for scheduling and confirming client appointments, receiving, recording and checking balances of cash transactions, maintaining and cleaning medical/surgical supplies, equipment and HCIS resource material.

Clinical support for this role includes cleaning, setting up and dismantling rooms, cleaning/sanitizing toys and equipment, weighing and measuring babies, calibrating equipment, vision screenings. Cleaning medical equipment and instruments, delivering supplies and biological will also be a part of this integral role.

Scheduling Information

Hours of work are rotating day & evening shifts: 07:45 to 16:15, 10:00 to 18:30, 11:30 to 20:00 hours.

Application requirements

• A 5-minute typing test (40+ nwpm) from a recognized institution, completed within the past 24 months (non-supervised tests not accepted). Click here for testing details;
• An office administration certificate from a recognized institution;
• Your Resume and covering letter outlining one year of recent related experience, Or an equivalent combination of education, training and experience;