Administrative Services Assistant | Community Services

Interior Health; Kaslo; On-site; CAD 21,000 - 27,000; Part time

Benefits offered by this job

Comprehensive benefits package

Employer-paid training and education

Employee and Family Assistance Program

Job stability in a collaborative team

Employer-paid vacation

Job summary

Interior Health is hiring a relief Administrative Services Assistant for the Victorian Hospital in Kaslo, BC. This 0.41 FTE part-time role includes reception, data entry, scheduling and records management in a clinical setting.

We offer a comprehensive benefits package, training opportunities, and a supportive team environment with vacation time paid by the employer. End date is April 4, 2028 or return of incumbent.

Qualifications

• Experience with reception, client scheduling or administrative coordination is preferred.
• Ability to handle confidential information with discretion and professional communication.
• Must be able to type at least 40 words per minute and manage multiple priorities.

Responsibilities

• Perform reception, administrative and Health Unite Aide support duties, including data entry, correspondence, meetings, minutes and scheduling.
• Record management, cash handling verification and inventory/supply maintenance.
• Support clinical operations by cleaning/setting up rooms and assisting with basic equipment and supplies.

Skills

Data entry

Records management

Typing 40 wpm

Discretion

Education

Grade 12

Office Admin Cert

Job description

Position Summary

Interior Health has an exciting opportunity for a relief part-time (0.41 FTE) Administrative Services Assistant to join their team at the Victorian Hospital of Kaslo in Kaslo, B.C.

Position End Date: Until April 4, 2028 or return of Incumbent.

Who are we looking for?

The ideal candidate brings strong attention to detail, data entry and records management skills, sound judgment and discretion when handling confidential client information, and the ability to manage competing priorities in a fast-paced health care environment. This position is well suited to someone who is comfortable working at in reception, client scheduling, administrative coordination, inventory and supply management, and hands-on support within a clinical setting.

The successful candidate will demonstrate initiative, accuracy and reliability, while communicating professionally with clients, families, staff, health care providers and external contacts. The ideal candidate will also have the ability to remain calm, respectful and professional when interacting with clients who may be anxious, confused or upset at times. Candidates should be prepared for a role that extends beyond traditional administrative duties and requires flexibility, teamwork and a willingness to support the operational needs of the program.

What We Offer:

• Comprehensive employer-paid benefits package
• Access to employer-paid training and education opportunities
• Employee and Family Assistance Program
• Job stability in a collaborative team environment
• Employer-paid vacation for work-life balance

What Will You Work On?

In this role you will perform a variety of reception, administrative and Health Unite Aide support duties including data entry, gathering, organizing, collecting, collating and verifying information, types correspondence, prepares presentations, arranges meetings, types agendas, takes and transcribes minutes, books travel, performs reception duties and record management. You will also be responsible for scheduling and confirming client appointments, receiving, recording and checking balances of cash transactions, maintaining and cleaning medical/surgical supplies, equipment and HCIS resource material.

Clinical support for this role includes cleaning, setting up and dismantling rooms, cleaning/sanitizing toys and equipment, weighing and measuring babies, calibrating equipment, vision screenings. Cleaning medical equipment and instruments, delivering supplies and biological will also be a part of this integral role.

Scheduling Information:

Shift types are days and shift times are from: 08:30 to 16:30 hours. Days of work are Tuesday and Wednesday.

Qualfications

Education, Training & Experience

• Grade 12
• Graduation from a recognized Office Administration Certificate Program
• One years recent related experience, Or an equivalent combination of education, training and experience
• Current valid B.C. Driver’s License
• Ability to type 40 nwpm