Administrative Secretary 3

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 73,466,000 - 83,892,000; Full time

Job summary

Winnipeg Regional Health Authority in Winnipeg is seeking an Administrative Assistant to support managers across community sites. The role covers timekeeping, payroll support, HR functions, and facility coordination, including planning site orientations and ensuring smooth operations.

Ideal candidates will have five years of secretarial experience, familiarity with SAP, and a background in healthcare administration.

Qualifications

• Five years progressively responsible secretarial experience required.
• Experience with SAP would be an asset.
• Administrative experience in a healthcare office would be an asset.
• Workload coordination or supervisory experience would be an asset.

Responsibilities

• Provide administrative support for managers including timekeeping and payroll support.
• Coordinate routine facility operations and site orientations.
• Prepare orders, verify deliveries, and reconcile discrepancies.
• Maintain confidentiality and support HR functions.

Skills

Meeting coordination

Minute taking

Research skills

Confidentiality

Teamwork

Problem solving

Education

High school diploma

Administrative assistant program

Tools

SAP

Job description

City: Winnipeg
Employer: Winnipeg Regional Health Authority
Site: WRHA Community Health Services
Department / Unit: Public Health STI Program HSHR
Job Stream: Non-Clinical
Union: CUPE
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.75
Annual Base Hours: 2015
Salary: $26.466, $27.162, $27.897, $28.631, $29.396, $30.222

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides administrative support for Managers in the community area(s) including timekeeping and payroll support, supporting manager in Human Resource functions, preparing orders, verifying delivery and investigating discrepancies of supplies and services, coding invoices and expense claims, coordinating routine facility operations (parking, site orientations, equipment, keys/access, repairs, maintenance, housekeeping, security, etc.), workload coordination within the administrative support team, and a variety of other office duties as required. The incumbent must contribute to a respectful work environment and participate in workload sharing and coverage within the administrative support team for the site and offices within the community area(s).

Experience

• Five years progressively responsible secretarial experience required.
• Experience with SAP would be an asset.
• Administrative experience in a healthcare office would be an asset.
• Workload coordination or supervisory experience would be an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a formal post-secondary administrative assistant program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information.
• Excellent command of the English language (both oral and written).
• Ability to learn and adapt to new computerized programs.
• Demonstrated problem-solving skills essential.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Demonstrated ability to independently compose basic correspondence.
• Ability to maintain a high level of confidentiality.
• Demonstrated ability to effectively contribute and lead in a team environment.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.

Physical Requirements

Not Applicable

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.