Administrative Secretary 2

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 42,000 - 52,000; Full time

Job summary

The Winnipeg Regional Health Authority invites applications for a one‑position, in‑person Administrative Assistant role within Facility & Support, Multi Site Support for Home Care. The ideal candidate will have strong organizational skills, high accuracy in data entry, and experience in a healthcare setting.

A post‑secondary admin program and proficiency with Word/Excel/Outlook are required. Two years of related experience is preferred, along with the ability to manage a heavy workload, maintain

Qualifications

• Ability to learn and adapt to new computerized programs.
• Evidence of strong communication skills in a healthcare setting is preferred.
• Experience maintaining filing systems and records.
• Proficiency with MS Word, Excel and Outlook required with working knowledge of PowerPoint.
• Keyboarding speed of 40 wpm or higher is required.

Responsibilities

• Provide administrative support in a healthcare office.
• Maintain records, handle data entry and statistics as needed.
• Support switchboard/reception duties and mail distribution.
• Collaborate with team to manage workload and deadlines.

Skills

Communication

Teamwork

Confidentiality

Adaptability

Workload management

Independent work

English proficiency

Education

High school diploma

Post-secondary admin program

40 wpm keyboarding

MS Office proficiency

PowerPoint knowledge

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Employer: Winnipeg Regional Health Authority

Site: WRHA Community Health Services - SSCY Centre, Pediatric Home Care-1155 Notre Dame, Riverview Health Centre, Palliative Care Program-1 Morley Ave & Community Health Services, Home Care-496 Hargrave Street

Department / Unit: Facility & Support, Multi Site Support for Home Care

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 10/23/2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Experience

• Two years related experience required.
• Data entry experience would be an asset.
• Experience maintaining records and compiling statistics.
• Excellent communication skills with switchboard/receptionist experience.
• Experience with mail distribution, photocopying and faxing.
• Administrative experience in a healthcare office would be an asset.
• Demonstrated knowledge and experience maintaining a filing system.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a formal post-secondary administrative assistant program required.
• A combination of education and experience may be considered.
• Keyboarding speed of 40 wpm required.
• Proficiency in Microsoft Word, Excel and Outlook required.
• Working knowledge of PowerPoint preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Excellent command of the English language (both oral and written).
• Ability to learn and adapt to new computerized programs.
• Ability to effectively work as a team member.
• Ability to maintain confidentiality.
• Ability to plan and organize a heavy workload, under pressure, to meet deadlines.
• Demonstrated ability to work independently, with minimal supervision.

Physical Requirements

Not Applicable

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

Wewelcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.