Executive Assistant

Winnipeg Regional Health Authority (WRHA); Winnipeg; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

Winnipeg Regional Health Authority is seeking a senior administrative employee to provide high-level support to the CEO or Vice President. The role includes organizing, prioritizing, typing, proofreading, and maintaining policies and databases to ensure timely, accurate information flow.

Qualifications include five years in a senior admin role, proficiency with Word/Excel/PowerPoint/Access, and strong communication for coordinating meetings and supervising junior staff.

Qualifications

• Five years of senior administrative experience.
• Completion of high school or equivalent; formal training in applied office skills required.

Responsibilities

• Organizes and prioritizes executive support tasks for the CEO or Vice President.
• Types, formats and proofreads a variety of material including correspondence, minutes and agendas.
• Develops, maintains and updates databases, creates spreadsheets, collects data and assists with reports.
• Reviews, evaluates and recommends new office procedures to improve efficiency and service quality.

Skills

Microsoft Word

Excel

PowerPoint

Access

Email management

Calendar management

Minutes

Agendas

Communication skills

Team supervision

Confidentiality

Education

High school diploma

Tools

Microsoft Office

Job description

Requisition ID: 409993

Position Number: 20001539

Posting End Date: Open Until Filled

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: WRHA Corporate - 650 Main Street

Department / Unit: WRHA HR Management - Corp Serv/Finance

Job Stream: Non-Clinical

Union: EXEMPT-OT

Anticipated Start Date - End Date: ASAP - 11/05/2027

Reason for Term: Maternity Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: Hybrid

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

As the senior administrative employee within the portfolio provides administrative support to the CEO or Vice President. Organizes and prioritizes independently, the secretarial/administrative activities for the CEO or Vice President and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from Dictaphone or rough draft. Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.

Experience

• Five years’ experience in a senior administrative position.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Certification/Licensure/Registration Not Applicable

Qualifications And Skills

• Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
• Experience with email and computerized calendars.
• Typing speed 60 wpm.
• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Experience in scheduling and coordinating meetings.
• Ability to compose correspondence on behalf of senior managers.
• Experience recording and preparing minutes and agendas.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
• Ability to maintain a high-level of confidentiality.
• Previous healthcare experience would be an asset.

Physical Requirements

• Required to work for long periods of time at a computer.

This term position may end earlier as outlined in your employee handbook.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.