Administrative Assistant 4

Shared Health-Soins Communs; Winnipeg; On-site; CAD 55,000 - 75,000; Full time

Job summary

Shared Health invites applications for a Senior Administrative Support role in the Child Health Program at Health Sciences Centre, Winnipeg. The incumbent will manage the Program Director’s calendar, prepare documents for meetings, and handle confidential correspondence with accuracy and discretion.

Ideal candidates have 5–7 years in healthcare administration, strong Excel/Office skills, and excellent English communication.

Qualifications

• Typing speeds of 50-60 wpm required.
• Proficiency with Microsoft Office suite including Outlook, Word, Excel, Access and PowerPoint.
• Excellent English communication skills, both oral and written.
• Experience in healthcare administration preferred.
• Ability to coordinate workflow and develop efficient processes.

Responsibilities

• Manage the Program Director’s calendar, schedule meetings, prepare agendas and minutes.
• Provide confidential administrative support and draft routine correspondence.
• Enter financial and statistics data, and assist in analysis as needed.
• Support performance appraisals for managers, supervisors and staff schedules.

Skills

Typing 50-60 wpm

English communication

Microsoft Office proficiency

Internet knowledge

Medical terminology (preferred)

Education

High school diploma

Secretarial training program

Experience in healthcare setting

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

PowerPoint

Job description

Requisition ID: 411238

Position Number: 20015141

Posting End Date: September 29, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre

Department / Unit: Child Health Program Administrative HSC

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 10/07/2026

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 8.00

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Program Director - Child Health - WRHA/Director of Patient Services - Children’s Hospital - HSC, the incumbent provides confidential administrative support for the Regional Program as well as the Children’s Hospital. Duties include: managing the Program Director’s calendar, ensuring that the Program Director is aware of commitments, and providing supporting documents for meetings, scheduling appointments, arranging meetings and regular standing committee meetings including recording minutes, preparing agendas and other material; prioritizing activities and ensuring that all work is completed within established time frames; liaising with Nursing Supervisors, Managers of Health Services and administrative staff; entering on the computer a variety of correspondence, reports, minutes, spreadsheets and drafting routine correspondence; assisting in the analysis of financial and statistical information; assisting the Program Director with preparing performance appraisals for Managers of Health Services, Nursing Supervisors, Child Health Educators and staff schedulers and clerical staff who report to the Director.

Experience

• Minimum of five to seven years related experience in a healthcare setting, preferably at a senior level.
• Experience setting up spread sheets and databases required.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba Standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 50-60 wpm required.
• Proficiency in the use of Microsoft Office, including Outlook, Word, Excel, Access and PowerPoint required.
• Knowledge of the Internet and Internet Explorer required.
• Medical Terminology (pass mark 75%) preferred.
• Excellent decision-making skills and the ability to coordinate workflow and develop effective work processes.
• Must have excellent English communication skills, both oral and written.
• Must be able to work collaboratively and communicate effectively with all levels of staff, administration, Winnipeg Regional Health Authority (WRHA) and the public.

Physical Requirements

• Must be able to function independently in a fast-paced environment with a heavy workload.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity.

We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce.