Administrative officer

Kibbi; Toronto; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Vision care benefits

Pension plan

Free parking available

Job summary

Kibbi, Toronto, is seeking an experienced Office Administrator to implement and review administrative procedures, supervise a small team, and coordinate office services. The role requires strong organizational skills, attention to detail, and proficient English communication.

You will manage budgets, handle reports, and ensure timely completion of daily administrative tasks while coordinating with various departments.

Qualifications

• Secondary school graduation certificate is required.
• 2–3 years of experience in office administration or related field.
• Proficiency in English; strong communication and organizational skills.

Responsibilities

• Implement new administrative procedures.
• Review and evaluate administrative procedures for efficiency.
• Delegate work to office staff and supervise 3–4 people.
• Set work priorities and ensure procedures, deadlines are met.
• Carry out administrative activities of the establishment.
• Coordinate and plan office services including supplies and facilities.
• Assist in operating budget preparation and inventory controls.
• Prepare reports, manuals and correspondence.
• Perform data entry and maintain records.
• Oversee and coordinate office procedures; monitor and evaluate.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Organized

Time management

Integrity

Team player

Multitask

Education

Secondary (high) school graduation certificate

Tools

Electronic scheduler

Quick Books

MS Excel

MS Office

MS Outlook

MS Word

MS PowerPoint

Database software

Social Media

Job description

Job Details

• Durée de l'emploi: Permanent
• Langue de travail: Anglais
• Heures de travail: 30 to 32.5 hours per week
• Education:
• Expérience:

EDUCATION

• Secondary (high) school graduation certificate

TASKS

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Monitor and evaluate
• Plan and control budget and expenditures
• Maintain registration systems, records and files
• Identify and solicit potential clients
• Help with the installation, the assembly, and repairs to equipment
• Write progress reports

SUPERVISION

• 3-4 people

COMPUTER AND TECHNOLOGY KNOWLEDGE

• Electronic scheduler
• Quick Books
• Social Media
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software

SECURITY AND SAFETY

• Basic security clearance

TRANSPORTATION/TRAVEL INFORMATION

• Own transportation
• Willing to travel
• Travel expenses paid by employer
• Public transportation is available

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Work under pressure
• Tight deadlines
• Attention to detail

PERSONAL SUITABILITY

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Ability to multitask
• Time management
• Integrity
• Team player

SCREENING QUESTIONS

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

EXPERIENCE

• 2 years to less than 3 years

EMPLOYMENT TERMS OPTIONS

• Day

HEALTH BENEFITS

• Vision care benefits

FINANCIAL BENEFITS

• Pension plan

OTHER BENEFITS

• Free parking available

SUPPORT FOR NEWCOMERS AND REFUGEES

• Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
• Supports newcomers and/or refugees with foreign credential recognition

SUPPORT FOR YOUTHS

• Provides awareness training to employees to create a welcoming work environment for youth

SUPPORT FOR INDIGENOUS PEOPLE

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers