Accounting & Administrative Coordinator

Quantum; Toronto; On-site; CAD 75,000 - 80,000; Full time

Job summary

Quantum (Canada) in Toronto is seeking an Accounting & Administrative Coordinator to join a close-knit team. The role blends hands-on accounting with purchasing, administration, and daily business operations, with about 50% of time in accounting tasks.

You will manage payable/receivable activities, PO processing, inventory coordination, and provide general administrative support. This on-site position offers stability and growth within a manufacturing/wholesale environment.

Qualifications

• 3–5+ years of experience in accounts payable, bookkeeping, or similar roles.
• Strong Excel and MS Office skills; ERP/SAP experience preferred.
• Experience in manufacturing or wholesale distribution is an asset.
• Ability to prioritize and manage multiple tasks.
• Detail-oriented with excellent organizational skills.

Responsibilities

• Manage day-to-day accounts payable, invoice processing, and vendor records.
• Support accounts receivable, invoicing, and payment tracking.
• Perform general bookkeeping, reconciliations, and accounting administration.
• Process purchase orders, invoices, and supporting financial documentation.
• Coordinate purchasing, inventory reports, and admin support.

Skills

Accounts payable

Accounts receivable

Bookkeeping

ERP SAP

Excel

Inventory management

Vendor management

Communication

Team collaboration

Tools

SAP

Microsoft Excel

Microsoft Office

Job description

# Accounting & Administrative Coordinatorback to job searchref. no.1003759-2type-locationToronto, ONsalary$75000 - $80000statusPermanent**Position:** Accounting & Administrative Coordinator **Location:** Toronto, ON (DVP & Eglinton) **Salary:** $75,000–$80,000 annually **Schedule:** Monday–Friday (Fully On-Site) **Job Type:** Full-time, Permanent **Posting Type:** Open vacancyAre you an accounting professional who enjoys variety, takes initiative, and likes being involved in more than just the numbers?Our client, an established Toronto-based manufacturing and wholesale distribution company, is looking for an **Accounting & Administrative Coordinator** to join their close-knit team.This is an excellent opportunity for a well-rounded professional who enjoys combining hands-on accounting responsibilities with purchasing, administration, and day-to-day business operations.Approximately 50% of the role will focus on accounting, with the remaining time dedicated to purchasing, inventory coordination, and general administrative support.Working closely with management and a collaborative team, you'll play an important role in supporting the financial and operational activities of the business.**Accounting & Financial Administration****-** Manage day-to-day accounts payable activities, including invoice processing, payment coordination, and maintaining accurate vendor records. - Support accounts receivable functions, including customer invoicing, payment tracking, and resolving account discrepancies. - Perform general bookkeeping, account reconciliations, and accounting administration. - Process and maintain purchase orders, invoices, and supporting financial documentation. - Prepare and update financial spreadsheets, reports, and accounting records. - Assist with additional accounting activities and reporting requirements as needed. **Purchasing & General Administration****-** Coordinate purchasing activities, including supplier communication, purchase order tracking, and follow-ups. - Maintain accurate inventory reports, customer records, and operational documentation. - Provide backup support for order processing, customer inquiries, and purchasing activities. - Liaise with internal departments, vendors, and suppliers to support day-to-day business operations. - Provide administrative and operational support to management and the broader team. - Assist with additional projects and responsibilities as business needs evolve. **Qualifications & Experience:** **-** 3–5+ years of experience in accounts payable, bookkeeping, or a similar accounting and administrative role. - Strong hands-on experience with accounts payable, invoicing, purchase orders, and general accounting processes. - Working knowledge of accounts receivable, reconciliations, and bookkeeping principles. - Experience using accounting software or ERP systems; SAP experience is considered an asset. - Strong Microsoft Excel skills and proficiency with Microsoft Office. - Previous experience in manufacturing, wholesale distribution, or a similar industry is an asset. - Excellent organizational skills, attention to detail, and ability to manage multiple priorities. - Strong communication skills and a collaborative, team-oriented approach. **The Personality Fit** We're looking for someone who is dependable, proactive, and comfortable wearing multiple hats. You enjoy taking ownership of your work, solving problems, and contributing beyond your core accounting responsibilities.The ideal candidate is hands-on, adaptable, and willing to jump in wherever needed. You'll thrive in a smaller, collaborative business environment where teamwork, initiative, and a positive attitude are genuinely valued.**Interested in learning more?**If you're looking for a stable, long-term opportunity where you can put your accounting experience to work while contributing to the broader operations of an established business, we'd love to hear from you!**Please send your resume in Word format to Angelica Stewart at** **[e-mail]****.**REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here.