Administrative Assistant - Senior Living, HR & Payroll

Covenant Care; Calgary; On-site; CAD 48,000 - 64,000; Full time

Job summary

Covenant Living in Calgary seeks an Administrative Assistant to provide comprehensive administrative, reception, scheduling, payroll, financial, human resources, and customer service support. The role serves as a key contact for residents, families, visitors, staff, and external stakeholders while ensuring confidentiality and efficient site operations.

Reporting to the Site Manager, you will model the organization’s mission and collaborate with the team to uphold our values.

Qualifications

• Diploma in Business Administration, Office Administration, or an equivalent combination of education and experience.
• Three (3) to five (5) years of administrative or office management experience, preferably within retirement living, seniors housing, hospitality, healthcare, or continuing care environment.
• Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Experience with payroll, scheduling, and HRIS systems is considered an asset.
• Experience with PointClickCare or similar resident information systems is considered an asset.

Responsibilities

• Provide administrative and clerical support to the Site Manager and leadership team.
• Serve as the primary reception contact, welcoming residents, families, visitors, and responding to inquiries.
• Maintain resident, employee, and organizational records, files, and confidential documentation.
• Coordinate meetings, prepare agendas, record minutes, and distribute communications.
• Manage staff scheduling and support bi-weekly payroll processing through the HRIS system.
• Support accounts payable and accounts receivable functions, including billing, deposits, petty cash, and invoice processing.
• Assist with recruitment, onboarding, employee documentation, and other human resources activities.
• Support resident move-ins, move-outs, lease administration, and resident service requests.
• Assist with health and safety initiatives, incident reporting, and regulatory compliance.
• Perform other duties as assigned.

Skills

Customer service

Organization

Communication

Time management

Independent work

Education

Diploma in Business Administration or Office Administration

Tools

Microsoft Office

HRIS systems

PointClickCare

Job description

Covenant Living in Calgary seeks an Administrative Assistant to provide comprehensive administrative, reception, scheduling, payroll, financial, human resources, and customer service support. The role serves as a key contact for residents, families, visitors, staff, and external stakeholders while ensuring confidentiality and efficient site operations.

Reporting to the Site Manager, you will model the organization’s mission and collaborate with the team to uphold our values.