Health Administration Assistant

Shepherd's Care; Calgary; On-site; CAD 26,000 - 37,000; Full time

Job summary

Shepherd’s Care Foundation is seeking a Health Administration Assistant to coordinate care staffing schedules and support the hiring process at Prince of Peace in Calgary. The role involves maintaining documentation and ensuring schedules align with collective agreements, with the site offering a permanent full-time position.

Ideal candidates have two years of admin experience, strong organization, and fluency in English, plus familiarity with Word and Excel. Vulnerable Sector Check is required.

Qualifications

• Two years’ experience in a general administrative support position.
• Strong organizational skills and ability to read, write and speak English fluently.
• Intermediate knowledge of basic computer programs including Microsoft Word and Excel.
• Experience in health care environment and with Collective Agreements is an asset.

Responsibilities

• Coordinates and maintains care staffing schedules in line with collective agreements.
• Fills vacant shifts, posts vacancies and maintains documentation.
• Updates client-specific task sheets and assists with hiring processes.
• Manages incoming medical documents and distributes to appropriate departments.
• Completes payroll functions for the Care Department and provides clerical support.

Skills

MS Word

Excel

English fluency

Job description

Work Site: Prince of Peace (located in Calgary)

Health Administration Assistant

Closing Date: Open until suitable candidate is selected.

Come join our team! Being part of Shepherd’s Care means making a difference and having an opportunity to grow, innovate, lead, and succeed. Our employees propel change and continue to be at the centre of our organization’s development. Our inspiring Mission is “Living life in a caring, Christian environment” and encourages our employees to contribute to a culture of positivity, while being person-centred and present in the lives of our residents.

The Opportunity

Employment Type: Permanent Full Time

FTE: 1.00

Biweekly Hours: 77.5

Hourly Rate of Pay: $ 23.08

Location: Shepherds Care Prince of Peace: 300 Prince of Peace Way Rocky View County, AB

Reporting to the Director of Care (DOC) at Prince of Peace, the Health Administration Assistant’s coordinates and maintains the care staffing schedules in compliance with collective agreements, filling vacant shifts, posting vacant positions, and maintaining all documentation.

In addition to the scheduling responsibilities, the Health Administration Assistant performs various duties including:

• updating client specifictask sheets;
• assisting with the hiring process;
• managing incoming medical documents and distributes information to the appropriate department(s);
• completing payroll functions associated with Care Department; and providing general office clerical support.

Consider applying if you have two years’ experience in a general administrative support position; strong organizational skills; can read, write, and speak English fluently and have intermediate knowledge of basic computer programs including Microsoft Word and Excel. Experience working in a health care environment and with Collective Agreements is considered an asset.

Shepherd’s Care Foundation is a mission driven, faith-based, not-for-profit organization providing quality care and accommodations to more than 1000 seniors in Calgary, Edmonton, and Barrhead. Our campuses provide living options for residents with a full spectrum of care needs including Independent Living, Continuing Care Home Type B (supportive living/SL4), Continuing Care Home Type B Secure (SL4D), Continuing Care Home Type A (long term care and complex care), and Home and Community Care Type 2.

What We Offer

Shepherd’s Care Foundation offers competitive total rewards, a strong focus on employee safety and wellness, and a commitment to progressive work teams, personal development, and collaboration. We also offer respectful and culturally inclusive workplaces that align with our employee-developed Behaviour Standards, and pride ourselves on open and connected work environments.

Note that, the successful applicant must provide a Vulnerable Sector Check (satisfactory to the employer).