Administrative Assistant

Covenant Care; Beaumont; On-site; CAD 42,000 - 52,000; Full time

Job summary

Covenant Care is seeking an Administrative Assistant to provide reception, scheduling, payroll, and administrative support under the Resident Care Manager. The role focuses on compassionate service and efficient operations to support residents, families, and staff.

Responsibilities include front desk reception, handling admissions/discharges/transfers, petty cash, deposits, and assisting with inquiries while maintaining professional communication and teamwork.

Qualifications

• Certificate in Administrative Assistant required.
• Two years of secretarial/administrative experience.
• Proficiency in Microsoft Office and desktop publishing programs.
• Experience with Dayforce HRIS is beneficial.
• Excellent written and verbal communication.
• Strong interpersonal skills and customer service.

Responsibilities

• Provides administrative assistance to the Resident Care Manager and Leadership team.
• Provides receptionist duties at front desk.
• Responsible for daily admission, discharge, and transfers of all residents.
• Fiscal responsibilities such as petty cash management and deposits of payments.
• Performs other duties as assigned.

Skills

Interpersonal skills

Written communication

Verbal communication

Prioritization

Education

Certificate in Administrative Assistant

Tools

Microsoft Office

Dayforce HRIS

Job description

Position Summary

Covenant Care welcomes all who share a calling to serve those most in need. We are called to continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person- body, mind and soul. The position of Administrative Assistant will commit to incorporate our mission, vision, and our values, which are Compassion, Collaboration, Respect, Social Justice, Integrity and Stewardship, and uphold our ethical traditions as foundational aspects in all actions and decision-making. Reporting to the Resident Care Manager, the Administrative Assistant provides reception, administrative, scheduling / payroll services and works with the Resident Care Manager on receiving and responding to inquiries.

This position will:

• Model the organizations mission, vision, and values, consistently representing Covenant professionally and positively
• Collaborate effectively as a professional team player, supporting the achievement of Covenant's Mission, Vision, and Values

Key Responsibilities

• Provides administrative assistance and clerical services to the Resident Care Managerand Leadership team.
• Provides receptionist duties while working at front desk.
• Responsible for daily admission, discharge, and transfers of all residents.
• Fiscal Responsibilities such as managing petty cash and making deposits of food/ resident payments
• Perform other duties as assigned

Major Qualifications

• Certificate in Administrative Assistant required
• Two (2) years of secretarial/administrative experience required (In supportive living environment preferred)
• Intermediate to advanced knowledge of Microsoft Office products and desktop publishing programs
• Experience is Dayforce HRIS software is beneficial
• Courteous in receiving and assisting residents, families, volunteer and visitors
• Experience working with seniors is an asset
• Ability to set priorities, self motivated, able to work under pressure and deal with people in a conflict situation Ability to maintain good working relations with staff, public and outside agencies
• Effective written (including electronic) and verbal communication
• Strong inter-personal skills
• Flexibility with changes in the organization and maintain a positive outlook