Administrative Assistant - AgeCare Dawson

AgeCare; Calgary; On-site; CAD 34,000 - 52,000; Part time

Job summary

AgeCare Dawson in Chestermere, AB, is seeking an Administrative Assistant to handle day-to-day administrative tasks and support management and staff. The role emphasizes accuracy, organization, and service to our residents and team.

You will backup reception, process accounts receivable and payable, update resident records, take minutes at meetings, and assist the Office Manager as needed. A diploma in administration and strong Word/Excel skills are essential.

Qualifications

• Prior administrative experience required.
• Certificate or diploma in administration and strong Microsoft skills particularly Word and Excel.
• Exceptional attention to detail and strong organizational skills.

Responsibilities

• Handle day-to-day administrative activities to support management and staff.
• Provide back-up and coverage for Reception as needed.
• Process accounts receivable and payables; safeguard all cash balances.
• Responsible for admissions, discharges and updating resident information as necessary.
• Provide administrative support to the leadership team as required.
• Maintain daily census of residents and guest suites.
• Attend routine and ad-hoc meetings and take minutes.
• Assist the Office Manager as needed.

Skills

Administrative experience

Word processing

Excel

Education

Certificate or diploma in administration

Tools

Microsoft Office

Job description

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents’ homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity:

The Administrative Assistant is responsible for handling various day-to-day administrative activities and providing support to management and employees. A key role of this position is consistently, appropriately, and effectively demonstrating support for company practices, processes, and initiatives.

What Is In It For You:

• Provide back up and coverage for Reception as needed
• Process accounts receivables and payables; safeguarding all cash balances
• Responsible for admissions, discharges and updating resident information as necessary
• Provide administrative support to the leadership team as required
• Maintain daily census of all residents, including occupants of guest suites
• Maintain stationary and miscellaneous supplies and restock as necessary
• Attend various routine and ad-hoc meetings as required; take and transcribe minutes
• Act as backup to the Office Manager when necessary

What You Will Need:

• Prior administrative experience required
• Certificate or diploma in administration and strong Microsoft skills particularly Word and Excel
• Consistently demonstrates AgeCare’s values
• Exceptional attention to detail and a strong aptitude for book keeping
• Strong planning, follow up, time management & organizational skills
• Ability to multi-task and remain flexible within a demanding environment
• Exceptional oral and written communication skills within a diverse environment

Work Location: AgeCare Dawson

Address: 77 Merganser Drive West, Chestermere, AB T1X 3J5

Employment Type: Casual

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!