Administrative Assistant - AgeCare Dawson

ACIL AgeCare Investments Ltd; Dawson City; On-site; CAD 30,000 - 39,000; Full time

Job summary

AgeCare Dawson is seeking an Administrative Assistant to handle daily administrative tasks and support management and staff. You will back up reception, process accounts payable and receivable, and help maintain resident records and admissions.

This casual role requires strong Microsoft Word/Excel skills, attention to detail, bookkeeping aptitude, and the ability to multi-task in a fast-paced, compassionate long-term care setting.

Qualifications

• Prior administrative experience required.
• Diploma or certificate in administration; strong Microsoft Word/Excel skills.
• Uphold AgeCare's values in daily work.
• Excellent attention to detail and bookkeeping aptitude.
• Strong planning, follow-up, time management and organization.
• Ability to multi-task in a fast-paced environment.
• Excellent verbal and written communication in a diverse environment.

Responsibilities

• Provide back up and coverage for Reception as needed.
• Process accounts receivable and payable; safeguarding all cash balances.
• Responsible for admissions, discharges and updating resident information as necessary.
• Provide administrative support to the leadership team as required.
• Maintain daily census of all residents, including occupants of guest suites.
• Maintain stationary and miscellaneous supplies and restock as necessary.
• Attend various routine and ad-hoc meetings as required; take and transcribe minutes.
• Act as backup to the Office Manager when necessary.

Skills

Administrative experience

Strong communication

Attention to detail

Multitasking ability

Time management

Organizational skills

Adaptability

Excellent written and verbal skills

Education

Certificate or diploma in administration

Tools

Microsoft Word

Microsoft Excel

Job description

About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.

The Opportunity

The Administrative Assistant is responsible for handling various day-to-day administrative activities and providing support to management and employees. A key role of this position is consistently, appropriately, and effectively demonstrating support for company practices, processes, and initiatives.

What Is In It For You

• Provide back up and coverage for Reception as needed
• Process accounts receivables and payables; safeguarding all cash balances
• Responsible for admissions, discharges and updating resident information as necessary
• Provide administrative support to the leadership team as required
• Maintain daily census of all residents, including occupants of guest suites
• Maintain stationary and miscellaneous supplies and restock as necessary
• Attend various routine and ad-hoc meetings as required; take and transcribe minutes
• Act as backup to the Office Manager when necessary

What You Will Need

• Prior administrative experience required
• Certificate or diploma in administration and strong Microsoft skills particularly Word and Excel
• Consistently demonstrates AgeCare's values
• Exceptional attention to detail and a strong aptitude for book keeping
• Strong planning, follow up, time management & organizational skills
• Ability to multi-task and remain flexible within a demanding environment
• Exceptional oral and written communication skills within a diverse environment

Work Location

Work Location: AgeCare Dawson Address: 77 Merganser Drive West, Chestermere, AB T1X 3J5 Employment Type: Casual

You're motivated by the privilege of serving our seniors with dignity, respect and compassion,

Since 1998 AgeCare has been dedicated to creating vibrant communities that celebrate and support aging with dignity, independence and community interaction for seniors. We offer our residents a safe and secure home-like atmosphere where they and their families can be assured peace of mind. We want to hear from you if you are a talented, motivated, and embrace our guiding principles of: Trust: Act with integrity and fairness Respect: Treat everyone with dignity, kindness, and compassion Quality: Relentlessly pursue excellence in care and service Teamwork: Uplift each other with positive energy and support