Administrative Assistant - Regina

CLAAS Industrietechnik GmbH; Regina; On-site; CAD 40,000 - 56,000; Full time

Job summary

Canada West Harvest Centre Inc. is seeking an Administrative Assistant to support Sales, Service, Accounting and Parts at the Regina dealer location.

You will manage reception, logistics, clerical tasks and branding support for events and showroom displays. Key duties include booking hotels and negotiating contracts, handling office supplies, coordinating service and sales equipment logistics, logging reports in ASPEN, and maintaining inventory, deposits, and vendor interactions.

Qualifications

• Experience in agriculture industry is preferred but not required.
• Ability to handle confidential data, maintain professionalism, and work under pressure.
• Must display good judgment, discretion, and confidentiality.
• Experience with accounts payable/receivable is desired.
• Knowledge of general business practices.
• Ability to learn new software programs.
• Ability to multi-task and follow through with defined tasks.
• Clear and concise written and oral communication skills.
• Strong team mindset.
• Good organization and time management; flexible schedule to meet deadlines.
• Strong analytical skills.
• Proficiency with Microsoft Office suite.

Responsibilities

• All reception duties – phones, mail, greeting customers, POS, business cards, key log book, and petty cash.
• Book hotel rooms and negotiate pricing of contracts.
• Order office and customer lounge supplies ensuring cost efficiency and ample stock.
• Coordinate logistics for service and sales equipment.
• Record incoming and outgoing reports in ASPEN.
• Complete whole goods inventory, location, and reconciliation.
• Manage bank deposits.
• Manage showroom displays.
• Organize clinics, factory tours, and grand openings.
• Interact with internal and external vendors as needed.
• Manage branding and fixtures; prepare agendas and take minutes at managers meetings.
• Order janitorial personnel and supplies.

Skills

Multi-tasking

Analytical skills

Microsoft Office

Attention to confidentiality

Communication (written and oral)

Team player

Tools

Microsoft Office Suite

Job description

Company:Canada West Harvest Centre Inc.
Location:Regina Emerald Park
Start Date:10/05/2026
Professional Level:Professionals
Key Area:Office Administration

MUST BE ELIGIBLE TO WORK IN CANADA

Canada West Harvest Centre is part of a family-owned company that has people throughout Saskatchewan. Be part of a team that ensures the successful service and sales of the CLAAS product range. Together, with our sales partners, we strive to empower farmers to be the best in their fields.

Do you have what it takes to work with today’s most advanced agricultural machinery?

Your role on our team:

The Administrative Assistant supports the Sales, Service, Accounting, and Parts departments in the daily operations at the assigned Dealer location. The position is responsible for logistics, clerical paperwork, and reception. Supports Branch Manager with Customer events as well as Branding for CWHC.

• All reception duties – phones, mail, greeting customers, POS, business cards, key log book, and petty cash.
• Books hotel rooms and negotiate pricing of contracts.
• Orders office and customer lounge supplies ensuring cost efficiency and ample stock.
• Coordinates logistics for service and sales equipment.
• Records incoming and outgoing reports in ASPEN.
• Completes whole goods inventory, location, and reconciliation.
• Manages bank deposits.
• Manages Showroom displays.
• Organizes clinics, factory tours, and grand openings.
• Interacts with internal and external vendors as needed.
• Manages all CLAAS and CWHC branding and fixtures. Prepares agendas and take minutes at managers meetings.
• Orders janitorial personnel and supplies.

Your profile:

• Job related experience in Ag Industry preferred, not required
• Proven ability to keep confidential data, maintain professionalism, and perform under pressure.
• At all times, must be able to display high degree of judgment, discretion and confidentiality
• Previous A/P and A/R experience desired
• Knowledge of general business practices
• Ability to learn new software programs
• Ability to multi-task and follow through with defined tasks
• Ability to communicate clearly and concisely, both written and orally
• Strong team member mindset
• Good organization and time management skills with a willingness to work a flexible schedule to meet deadlines.
• Strong analytical skills
• Proficient computer use including Microsoft Office suite.