Office Manager

Grasslands Recruitment Specialists - Canadian Ag Recruiter; Weyburn; On-site; CAD 50,000 - 65,000; Full time

Job summary

Grasslands Recruitment Specialists has been engaged to recruit an Office Manager for a Saskatchewan grain handling location. The role involves day-to-day office administration and coordinating grain logistics, with responsibility to growers, carriers, and internal teams.

The Office Manager will support multiple Harvest locations, manage documentation, cost sheets, and reporting, and maintain accurate operational information across sites.

Qualifications

• Previous experience in grain administration, agricultural operations, or related environment is strongly preferred.
• Strong administrative, organizational, and time-management skills with exceptional attention to detail.
• Experience working with grain or seed cost sheets, operational records, inventory, or similar agricultural business information is a strong asset.
• Strong spreadsheet and data-entry skills, including Microsoft Excel, with confidence learning new systems and processes.
• Strong communication skills with growers, carriers, managers, and other internal and external stakeholders.

Responsibilities

• Oversee day-to-day office administration at the Fillmore location and provide coordination support to Elevator Managers across multiple Harvest locations.
• Coordinate inbound and outbound grain logistics and maintain communication with growers and carriers.
• Manage documentation related to grain receiving, procurement, inventory, customers and suppliers.
• Maintain grain, seed costing and operational information, prepare and reconcile cost sheets, and compile reports.
• Ensure information and administrative processes remain organized and consistent across locations.

Skills

Administrative skills

Organizational skills

Time management

Communication

Attention to detail

Excel skills

Education

Post-secondary asset

Tools

Excel

Job description

Grasslands Recruitment Specialists has been engaged to recruit an Office Manager for an opportunity to play a key role in the day-to-day administration of a grain elevator while providing administrative support to multiple locations within a growing agricultural organization.

Are you an organized agricultural professional with strong administrative skills and experience supporting grain, logistics, or commodity operations?

Are you comfortable coordinating multiple priorities, communicating with growers and carriers, and working with detailed operational and financial information?

If so, please read on!

WHY CONSIDER THIS ROLE?

• Take ownership of day-to-day office administration at an established Saskatchewan grain handling location
• Play an important role in coordinating inbound and outbound grain logistics and maintaining strong communication with growers, carriers, and internal teams
• Expand your impact by providing administrative support to Elevator Managers across multiple locations
• Join a growing and evolving agri-business that is investing in its people, infrastructure, and long-term success
• Be part of a collaborative, team-oriented environment where accuracy, organization, and continuous improvement are valued

A DAY IN THE LIFE OF THE OFFICE MANAGER

The Office Manager will oversee day-to-day office administration at the Fillmore location while providing administrative and coordination support to Elevator Managers across multiple Harvest locations.

This role will coordinate inbound and outbound grain logistics, maintain communication with growers and carriers, and manage documentation related to grain receiving, procurement, inventory, customers, and suppliers. The Office Manager will also maintain grain, seed, costing, and operational information, prepare and reconcile cost sheets, compile reports, and help ensure information and administrative processes remain organized and consistent across locations.

Success in this role will require strong organizational and computer skills, attention to detail, agricultural knowledge, and the ability to manage several priorities while providing dependable follow-through.

AM I A GOOD FIT FOR THIS UNIQUE OPPORTUNITY?

• Previous experience in grain administration, agricultural operations, commodity handling, or a related environment is strongly preferred
• Strong administrative, organizational, and time-management skills with exceptional attention to detail
• Experience working with grain or seed cost sheets, operational records, inventory, or similar agricultural business information is a strong asset
• Strong spreadsheet and data-entry skills, including Microsoft Excel, with confidence learning new systems and processes
• Strong communication skills with the ability to work effectively with growers, carriers, managers, and other internal and external stakeholders
• Agricultural knowledge is strongly preferred; related post-secondary education is considered an asset

READY TO MOVE FORWARD?

Questions can be addressed in confidence to Randy Ritchie at [phone].

Individuals who hold Canadian Citizenship or Permanent Canadian Residency need only apply. While we welcome and appreciate your interest in this opportunity, only candidates closely aligned with the ideal profile will be contacted. As per Grasslands Group of Companies’ Privacy Policy, your personal information will be kept in complete confidence. This is a legitimate vacancy for which our client has signed a formal recruitment agreement. Grasslands Recruitment Specialists does not use AI in our hiring or decision-making processes.

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