Administrative Assistant/Receptionist

360 Boring Services Inc.; Timmins; On-site; CAD 42,000 - 56,000; Full time

Job summary

360 Boring Services Inc. in Timmins, Ontario, seeks an Administrative Assistant / Receptionist for a one-year contract with the potential to transition into permanent full-time employment based on performance and business needs.

The role involves handling front-d desk duties, customer and vendor communications, and providing day-to-day administrative support to management and operations in a busy industrial setting.

Qualifications

• Previous administrative, receptionist, or office experience preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and professional communication.

Responsibilities

• Answer and direct incoming calls and emails.
• Greet customers, vendors, employees, and visitors professionally.
• Manage general reception and front-office tasks.
• Receive and distribute mail, deliveries, invoices, and documents.
• Assist with data entry, filing, scanning, and organizing documents.
• Assist with work orders, purchase orders, packing slips, and job documentation.
• Maintain accurate electronic and physical records.
• Order office and shop supplies.
• Communicate with customers, vendors, and suppliers as required.
• Prepare letters, spreadsheets, reports, and other business documents.
• Assist with employee paperwork and general administrative requirements.
• Maintain organized records using Microsoft 365 and company systems.
• Follow up on outstanding paperwork and documentation.
• Assist with basic accounting tasks as needed.
• Provide administrative support to management, accounting, and operations.
• Keep reception and front-office areas clean and professional.
• Perform other administrative duties as required.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Teamwork

Confidential handling

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

OneDrive

Sage 50

QuickBooks

Job description

360 Boring Services Inc. is a growing industrial services company based in Timmins, Ontario, providing heavy equipment repair, welding and fabrication, align boring, machining, sandblasting and painting, and field services to the mining and heavy-equipment industries.

We are currently seeking a professional, organized, and dependable Administrative Assistant / Receptionist to join our team for a one-year contract, with the potential to transition into permanent full-time employment based on performance and business needs.

The Position

As the Administrative Assistant / Receptionist, you will be the first point of contact for many of our customers, vendors, employees, and visitors while providing day-to-day administrative support to our management and operations teams.

This position requires someone who is friendly and professional, highly organized, comfortable working in a busy environment, and able to manage multiple priorities while ensuring tasks are followed through to completion.

Key Responsibilities

• Answer and direct incoming telephone calls and general emails
• Greet customers, vendors, employees, and visitors in a friendly and professional manner
• Manage general reception and front-office responsibilities
• Receive and distribute mail, deliveries, invoices, and other documentation
• Assist with data entry, filing, scanning, and document organization
• Assist with work orders, purchase orders, packing slips, and job documentation
• Maintain accurate electronic and physical records
• Assist with ordering office and shop supplies
• Communicate with customers, vendors, and suppliers as required
• Prepare letters, spreadsheets, reports, and other business documents
• Assist with employee paperwork and general administrative requirements
• Maintain organized records using Microsoft 365 and company systems
• Follow up on outstanding paperwork and documentation
• Assist with invoice entry and other basic accounting-related administrative tasks as required
• Provide administrative support to management, accounting, and operations
• Maintain a clean, organized, and professional reception and front-office area
• Perform other administrative duties as required

Qualifications

• Previous administrative, receptionist, or office experience is preferred
• Strong organizational and time-management skills
• Excellent attention to detail
• Professional and friendly telephone and in-person communication skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and OneDrive
• Proficiency with Sage 50 and QuickBooks is considered an asset
• Comfortable learning new software, systems, and administrative processes
• Ability to manage multiple priorities and interruptions throughout the day
• Dependable, with strong attendance and punctuality
• Ability to handle confidential and sensitive information professionally
• Strong follow-through and willingness to take ownership of assigned responsibilities
• Ability to work both independently and as part of a team
• Experience in mining, construction, heavy equipment, welding, fabrication, or another industrial environment is considered an asset

What We’re Looking For

We are looking for someone who is friendly, professional, organized, dependable, and willing to learn.

The successful candidate will be comfortable representing 360 Boring Services Inc. as the first point of contact at our office while also helping keep the administrative side of a busy industrial operation organized and running smoothly.

We value people who communicate effectively, take ownership of their responsibilities, pay attention to the details, and follow tasks through to completion.

What We Offer

• Full-time hours
• One-year contract
• Potential opportunity for permanent full-time employment upon completion of the contract
• Competitive compensation based on experience
• Team-oriented work environment
• Opportunity to develop additional administrative and operational experience
• Opportunity to work with a growing Northern Ontario industrial services company

360 Boring Services Inc. is an equal opportunity employer.