Administrative Assistant – Reception & Ops (Flexible, Growth)

Frey Consulting Group; Ottawa; On-site; CAD 21,000 - 30,000; Full time

Job summary

Back in Motion is seeking an Administrative Assistant with strong communication and customer service skills to support daily operations. You will handle reception, calls, referrals, file management, and reporting while assisting a clinical team with in-person and telehealth services.

Must have access to a personal vehicle and be able to commute to multiple locations. Intermediate MS Office, Zoom, Outlook, and MS Teams skills are required.

Qualifications

• Clear communication and strong customer service skills.
• Access to a personal vehicle and willingness to commute to different locations.
• Ability to manage changing priorities and support daily operations.

Responsibilities

• Reception duties including answering and directing calls.
• Process referrals and set up/manage files.
• Send reports and support interdisciplinary clinical team for in-person and telehealth services.
• Assist with corporate Health & Safety program and accreditation procedures.

Skills

Communication

Customer service

MS Office

Zoom

Outlook

MS Teams

Tools

MS Office

Zoom

Outlook

MS Teams

Job description

Back in Motion is seeking an Administrative Assistant with strong communication and customer service skills to support daily operations. You will handle reception, calls, referrals, file management, and reporting while assisting a clinical team with in-person and telehealth services.

Must have access to a personal vehicle and be able to commute to multiple locations. Intermediate MS Office, Zoom, Outlook, and MS Teams skills are required.